Executive Assistant

Provident Financial Management is a premier business management firm based in Los Angeles, specializing in providing comprehensive tax, accounting, and financial management services to entertainers, musicians, and other high-net-worth clients. We pride ourselves on delivering exceptional client service while maintaining the highest standards of professionalism, discretion, and integrity.

We are seeking an organized, proactive, and detail-oriented Executive Assistant to support senior leadership and contribute to the day-to-day operations of our growing firm. This individual will play a key role in ensuring administrative processes run efficiently while providing exceptional support in a fast-paced, client-focused environment.

This position is based in our Los Angeles office and requires on-site attendance Monday through Friday. Standard business hours are 8:00 a.m. – 5:00 p.m., with some flexibility available.

Primary Responsibilities:

The Executive Assistant will provide administrative and operational support to senior leadership while assisting with a variety of internal office functions. This role requires someone who can effectively manage multiple priorities, maintain strict confidentiality, and communicate professionally with both internal staff and clients.

Responsibilities include, but are not limited to:

Manage executive calendars, schedule meetings, and coordinate appointments

Arrange domestic and international business travel, including flights, hotels, and transportation

Track, prepare, and submit expense reports

Prepare, edit, and format correspondence, agreements, and other business documents

Maintain electronic and physical filing systems, including scanning and document organization

Prepare and maintain Excel reports and spreadsheets

Manage incoming mail and distribute correspondence appropriately

Utilize DocuSign and ShareFile for document preparation, execution, and file management

Enter and maintain employee timesheets

Manage office subscriptions and recurring administrative tasks

Assist with client billing and invoicing

Process wire transfer requestsTrack continuing professional education (CPE) hours and professional license renewals

Provide professional client service and maintain regular communication with clients and business partners

Perform additional administrative and operational duties as needed to support leadership and the broader team

Qualifications:

3+ years of executive or administrative assistant experience in a professional services environment preferred

Intermediate to advanced proficiency in Microsoft Outlook, Word, Excel, and Teams

Excellent organizational and time management skills with the ability to prioritize competing responsibilities

Strong verbal and written communication skills

High attention to detail and accuracy

Ability to exercise sound judgment and maintain strict confidentiality

Comfortable working in a fast-paced environment with changing priorities

Professional demeanor with strong interpersonal skills and the ability to work effectively with individuals across all levels of the organization

Experience with DocuSign and ShareFile is preferred

Notary Public certification is a plus, but not required

The ideal candidate is highly organized, adaptable, and thrives in a dynamic environment. They enjoy being the go-to person for administrative support, are comfortable managing multiple projects simultaneously, and take pride in producing high-quality work. This individual will quickly learn office policies, procedures, and team dynamics while becoming a trusted resource for both leadership and colleagues.

This position is an exempt position. The annualized base pay range for this role is expected to be between $85,000-$100,000 base salary compensation range. Actual base pay may vary based on factors including, but not limited to, experience, subject matter expertise, geographic location where work will be performed, and the applicant’s skill set. The base pay is just one component of the total compensation package. Other rewards may include an annual cash bonus and a comprehensive benefits package, including but not limited to medical, dental, vision, life insurance, and 401(k). Please note that the job title is subject to change based on the selected candidate’s experience and education.

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Provident Financial Management is part of the Focus Financial Partners’ network firm community. As part of the partnership, Provident remains independently operated but gains the support of a broader organization. Whether focused on growth, enhancing capabilities, or planning for the future, being part of Focus means you are part of something larger while still working in an entrepreneurial, firm-led environment.

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