Accounting Assistant

Position Overview

The Accounting Assistant provides essential support to the finance team across multiple functions, including data entry, accounts payable, accounts receivable, vendor management, and on-site accounts receivable activities.

Key Responsibilities

Data Entry

• Assist in maintaining accurate and up-to-date AR and AP records and entries.
• Input and verify financial transactions into accounting software.
• Ensuring all correct invoices are processed, recorded, and paid correctly and timely.
• Assist vendors in cleaning up accounts.

Accounts Payable

• Support the accounts payable process by processing invoices and ensuring timely payments.
• Verify accuracy of invoices and resolve discrepancies.
• Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

Accounts Receivable

• Ensure accurate collection and recording of AR payments at the hotel levels.
• Ensure all AR accounts at all hotels are within 60 days of accrual.

Collaboration

• Work closely with the lead finance team and other departments to gather and analyze financial information.
• Collaborate with team members on special projects and initiatives.
• Assist with office related duties.
• All other duties as assigned.

Preferred Talents

• Excellent organizational and time management skills.
• Detail-oriented with a high level of accuracy.
• Strong analytical and problem-solving skills.
• Effective communication and interpersonal skills.
• Business experience.
• Experience with Microsoft Excel.
• Experience with Quick Books Online.
• Bachelor’s Degree preferred, not required.

Qualifications

• Bachelor’s Degree preferred, not required.
• Proficient in Microsoft Excel, Quick Books Online, Microsoft 365, and A/P Experience.