Retail Coordinator

Firm Overview

Stockdale Capital Partners is a vertically integrated real estate investment firm with a 30-year history of investing in commercial real estate across asset classes throughout the U.S. The firm invests in opportunistic and value‑add strategies across all property types and currently manages over $3 billion in AUM on behalf of several legacy joint ventures as well as four discretionary funds. The firm is actively investing out of its second discretionary opportunity fund, which held its final close in Q1 2025 at over $700 million. Headquartered in Los Angeles, the firm has seven offices and over 100 employees.

Job Overview

The Retail Coordinator plays a key support role within the Retail team, providing both administrative and analytical support across the leasing lifecycle. This position assists with tenant deal processing, lease documentation, reporting, and coordination with internal departments and external tenants. The ideal candidate is highly organized, detail‑oriented, and comfortable working in a fast‑paced real estate environment, supporting leasing professionals and helping manage the operational workflow behind leasing transactions. This role offers exposure to institutional retail real estate leasing, deal structuring, tenant strategy, and asset repositioning, making it a strong opportunity for someone interested in growing within commercial real estate.

Key Responsibilities

Leasing Administration & Deal Support

Maintain organized digital files and document management systems for all leasing documents, including LOIs, leases, amendments, and related correspondence

Assist in preparing, formatting, and processing Letters of Intent (LOIs), lease agreements, and lease amendments

Input and track deal terms and applicable internal software systems

Help prepare leasing packages, presentations, and supporting materials for prospective tenants and brokers

Coordinate documentation and communication required to move deals from negotiation through execution

Tenant & Broker Coordination

Communicate with prospective tenants and brokers to gather necessary information required for lease documentation and deal processing

Research and compile contact information for prospective tenants and retail brands

Share leasing materials, site plans, and property information with prospective tenants

Assist with scheduling and preparing for leasing meetings, including compiling lease plans, market materials, and presentations

Leasing Analytics & Reporting

Conduct basic analysis of tenant financial performance including rent structures, cost of occupancy, percentage rent, and deal economics

Maintain and update leasing dashboards, deal trackers, and reporting tools

Assist with updating monthly leasing reports and merchandising plans

Track leasing commissions and assist with commission documentation

Maintain lease covenant reports and assist in monitoring tenant obligations

Lease Review & Documentation

Review existing leases and reciprocal easement agreements to identify exclusive use clauses, prohibited uses, and key operating provisions

Prepare schedules and summaries related to lease provisions for internal review

Assist with organizing lease abstracts and maintaining lease documentation records

Team & Operational Support

Coordinate internal property team calls, including creating agendas, compiling materials, and distributing meeting notes

Maintain organized internal files and document repositories

Assist with calendar coordination and scheduling for members of the Retail team

Coordinate travel arrangements and expense reports using Concur

Organize logistics and scheduling for industry conferences and meetings

Provide general administrative and operational support to the Retail team as needed

Assist with special projects, research initiatives, and reporting assignments related to the firm’s retail portfolio

Qualifications

High School Diploma required; Bachelor’s degree preferred, ideally in Real Estate, Finance, or a related field

3–5 years of experience in leasing coordination, real estate administration, or a similar support role

Experience with a retail real estate owner, operator, or brokerage firm is strongly preferred

Strong proficiency in Microsoft Excel, Word, Outlook, and PowerPoint

Experience with Adobe Acrobat, SharePoint, Docusign, and similar document platforms

Experience with Yardi or similar property management software preferred but not required

Core Competencies

Strong organizational and time management skills with the ability to manage multiple priorities

Excellent written and verbal communication skills

High attention to detail, particularly when working with legal documents and financial data

Ability to work independently while supporting a collaborative team environment

Strong analytical and problem‑solving skills

Additionally, ideal candidates will be team players suited to work within an entrepreneurial, collaborative culture. The firm is on an exciting growth trajectory, necessitating the need for self‑motivated and proactive individuals with an ability to work independently and a strong desire to learn. The role is full‑time in the firm’s Los Angeles or Scottsdale office and may involve occasional travel.

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