Executive Assistant

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We’re Looking For A(n): Executive Assistant

Location: Onsite (Burbank/North Hollywood, CA)

What You’ll Be Doing: The Executive Assistant will serve as the executive’s right hand, increasing their effective capacity by organizing time, attention, commitments, information, and the working environment around the highest-value priorities. This role will provide traditional executive support across calendar management, scheduling, travel, meeting preparation, coordination, and follow-through, while also taking broad ownership of the day-to-day operation of a new office and studio.

-Manage the executive’s calendar, priorities, scheduling, travel, and logistics.

- Prepare for meetings and ensure decisions, commitments, and open items are tracked through completion.

- Coordinate internal and external communications, meetings, people, and projects on behalf of the executive.

- Manage day-to-day office and studio operations, ensuring the environment is organized, functional, and ready to support ongoing business activities.

- Support the development and buildout of the new office and studio, including vendors, timelines, logistics, technology, physical-space needs, and other operational requirements.

- Select, coordinate, and manage vendors and external partners as needed.

- Oversee office supplies, equipment, technology, and recurring operational needs.

- Coordinate guest, meeting, and other office/studio logistics.

- Build and maintain workflows, checklists, documentation, and operating processes where needed.

- Identify recurring operational friction and address the underlying process rather than repeatedly solving the same issue.

- Maintain systems for information, documents, contacts, decisions, and follow-up.

Use AI, automation, and other technology to simplify repetitive, information-heavy, or rules-based work.

- Ensure decisions are translated into action and that actions are completed.

- Identify what requires executive attention versus what can be handled independently, escalating appropriately when needed.

- Take on additional responsibilities as the needs of the executive, office, and studio evolve.

Qualifications (Note: We strongly encourage you to apply even if you don’t tick ALL of these boxes.)

- Exceptional organization, attention to detail, and follow-through.

- Comfortable operating in ambiguity and creating structure where none exists.

- Strong ownership mentality with a proactive, solutions-oriented approach.

- Highly anticipatory; able to think downstream and identify needs, dependencies, risks, and follow-up before they become urgent.

- Process-oriented with a continuous-improvement mindset; able to identify inefficient or overly manual processes and build better ways of working.

- Strong independent judgment and ability to determine when issues can be handled independently versus escalated.

- High processing speed and ability to synthesize fragmented information from multiple sources into clear priorities, decisions, and actions.

- Ability to manage competing priorities and adapt quickly as needs and circumstances change.

- Strong communication and coordination skills, with the ability to work effectively across people, teams, vendors, and external partners.

- Comfortable providing and receiving direct feedback, challenging priorities when appropriate, and surfacing contradictions or issues.

- Strong discretion and judgment when handling sensitive business and personal information.

- Service-oriented, practical, and persistent, without being passive or overly dependent on direction.

- Comfortable experimenting with modern technology, AI tools, automation, and custom workflows to improve efficiency and reliability.

- Ambitious and curious, with an interest in learning how the broader business operates and taking on increasing responsibility over time.

Required Experience:2+ years of experience as an Executive Assistant or a related role

Golden Perks & Benefits

Comprehensive healthcare coverage – We cover 100% of premiums for medical, dental, and vision plans for employee-only plans.

Annual bonus

We match up to 3.5% of your 401k contributions , ensuring your retirement savings grow alongside your career.

6 paid sick and mental health days, an Employee Assistance Program, free weekly yoga and meditation classes, and additional mental health benefits, because we take a holistic approach to your well-being.

Invest in your future with our Employee Stock Ownership Plan , where company contributions fund your retirement plan with company stock. Learn more.

Reimbursements for a portion of personal cell phone and internet usage for eligible employees.

Professional development opportunities with mentorship, continuous learning programs, and performance-based pay increases, empowering you to progress and excel in your career.

Through our charity sponsorships, you can make a positive impact on communities worldwide. We’ve donated over $9 million to date.

Potential for quarterly KPI bonuses.

The base salary range is $30hr-$37.50hr, plus bonus potential.

The posted salary range in this job posting reflects data based on California's cost of labor analysis. This salary range is subject to change per state; please click here to find the pay differential in your state of residence if the role is remote.

Salary is based on a wide range of factors that include relevant experience, knowledge, skills, other job-related qualifications, and geographical location.

We will consider for employment all qualified applicants with criminal histories in a manner consistent with applicable law.

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