Executive Assistant

EXECUTIVE ASSISTANT (CONFIDENTIAL)

Office of the Staff Judge Advocate (55 WG/JA) - Offutt AFB, NE

Full-Time| Bailey Information Technology, LLC (BIT, LLC)

Position Summary

Bailey Information Technology, LLC (BIT, LLC) is seeking a detail-oriented, discreet, and highly organized Executive Assistant to provide confidential administrative and clerical support to senior leadership at the 55th Wing Office of the Staff Judge Advocate (55 WG/JA), Offutt AFB, Nebraska. This is a full-time, on-site position supporting a legal office environment where professionalism, confidentiality, and sound judgment are essential every day.

The Executive Assistant will serve as a primary point of contact between office leadership and external agencies, manage calendars and correspondence, prepare reports and briefing materials, and handle sensitive personnel and legal-adjacent documentation with the highest degree of discretion.

Location & Schedule

Work Location: Offutt AFB, Nebraska 68113 (100% on-site; no remote work)

Schedule: Monday-Friday, 7:30 AM - 4:30 PM, excluding federal holidays

Telework: Ad-hoc/situational telework only, at Government discretion, using Government-furnished equipment - not guaranteed

Employment Type: Full-time, non-personal services contract position

Dress Code: Business casual required (denim, t-shirts, hoodies, ball caps, shorts, tennis shoes, and sandals are not permitted)

Required Qualifications

Associate's Degree in any field

Minimum of one (1) year of experience in clerical or data entry work, obtained in an office setting

Minimum of one (1) year of experience working in a military environment

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Ability to read, understand, speak, and write English fluently to communicate effectively with customers and staff, in person and by telephone

Must be a U.S. Citizen

Must be able to obtain and maintain a favorable federal background investigation and Common Access Card (CAC) as a condition of employment

Preferred Qualifications Bachelor's Degree in business administration, legal studies, or a related field

Prior administrative experience in a legal office, Judge Advocate General (JAG), or law firm environment

Experience supporting senior military leadership or executive-level staff

Familiarity with military correspondence formats, protocol, and Air Force administrative procedures

Notary Public certification

Prior CAC holder or active/current federal background investigation (may reduce onboarding lead time)

Experience handling sensitive, privileged, or legally sensitive documentation

Strong typing, transcription, and proofreading skills

Prior experience working on a military installation

Core Duties & Responsibilities Apply administrative principles, concepts, and practices to support day-to-day operations of the Office of the Staff Judge Advocate

Produce a variety of documents - emails, letters, reports, spreadsheets, and presentations - using Outlook, Excel, PowerPoint, Word, and Teams

Apply knowledge of administrative information management practices, office procedures, and military protocol guidelines

Maintain confidentiality regarding sensitive, strategic, and personal information with absolute discretion at all times

Serve as the primary point of contact between office leadership and external agencies

Track deadlines, deliverables, and other time-sensitive matters requiring timely completion

Manage calendars, scheduling, and meeting/conference coordination

Prepare, edit, and maintain correspondence, documents, reports, presentations, and briefing materials

Answer and route phone calls, emails, and in-person inquiries professionally and promptly

Attend meetings and conferences; follow up and consult with leadership as requested

Handle sensitive personnel documents in accordance with applicable laws and Government guidance

Scan, upload, and maintain electronic records and filing systems

Maintain professional, positive working relationships with installation and community agencies

Complete all required Government orientation, initial, and annual training (including emergency preparedness training such as active shooter, tornado, and fire drills)

Security Requirements Must be a U.S. Citizen; may be required to submit an original Birth Certificate or Certificate of Naturalization

Must complete an SF-86 (Questionnaire for National Security Positions) or AF Form 2583 (Request for Personnel Security Action), plus any other applicable forms, as part of the background investigation process

Subject to fingerprinting and a criminal and financial background investigation in accordance with agency regulations

A favorable background investigation is a condition of continued employment; unfavorable findings will result in immediate removal from the worksite and/or loss of Government computer system access

Must obtain and maintain a Common Access Card (CAC) for facility entry and access to Air Force Information Networks

Limited-scope duties only permitted during the initial processing period, until fingerprint clearance and/or full investigation adjudication is complete

Must comply with all Air Force installation and agency security requirements, including DoDM 5200.02 (DoD Personnel Security Program)

Required to complete Privacy Act and HIPAA training within 30 days of assignment and annually thereafter

Physical & Work Environment Requirements Standard office environment on a military installation; primarily sedentary work with occasional walking within the facility

Must present a professional, conservative appearance consistent with community and installation standards

Must be able to safeguard Government property (keys, badges, equipment) issued for performance of duties

Compliance with all installation safety procedures, fire/emergency drills, and base-specific policies (e.g., no handheld device use while driving on base, no unauthorized photography)

About This Opportunity

This position is contingent upon contract award to Bailey Information Technology, LLC (BIT, LLC).BIT is a Service-Disabled Veteran-Owned Small Business (SDVOSB) specializing in administrative, IT, engineering, and personnel support services for federal government clients. Candidates with military affiliation, prior federal contracting experience, or legal office backgrounds are strongly encouraged to apply