Coordinator Business Program Development
Manages the overall business operations of Student Nutrition Services (SNS); directs, evaluates and monitors financial processes; monitors purchasing and procurement requirements; assists in ensuring program compliance; manages Free & Reduced meal application and leads program audits.
Job Title: Coordinator Business Program Development
Exemption Status: Exempt
Reports to: Director of Student Nutrition Services
Date Revised: September 2026
Dept. /School: Student Nutrition Services
Pay Grade: 107
Education/Certification
- Bachelor's degree in Business, Finance, Food Service Management, Nutrition or a related field
- School Nutrition Specialist (SNS), TASBO Certification, or Master's Degree, preferred
- Clear and valid driver's license
Experience
- Minimum of five (5) years of business operations experience, including experience working for a school district food service department
Special Knowledge/Skills
- Demonstrated knowledge and experience in business practices, finance, personnel management, and cost accounting
- Demonstrated knowledge of pertinent federal, state, and local regulations related to National School Lunch Program, School Breakfast Program, At-Risk Child, Adult Care Food Program, and Summer Food Service Program
- Ability to analyze and interpret financial data, evaluate accounting problems, develop data, and recommend improved procedures
- Ability to use software to develop complex accounting reports, spreadsheets, and databases
- Effective organizational, communication, and interpersonal skills
Major Responsibilities and Duties
Fiscal Management
- Assists with the development and administration SNS departmental annual budget and maintains a regular budget forecast report for the budget office.
- Implements control measures to ensure department spendings are in accordance with TDA financial operation guidelines and are EDGAR compliant.
- Prepares monthly fund available and expense reports to SNS leaderships for effective fund management.
- Compiles and submits monthly reimbursement claim and annual program financial report to TDA.
- Prepares monthly reimbursement claim, TRS Care contribution, and sales tax reports for district business office to ensure funds are allocated to the respective schools accordingly.
- Standardizes accounting procedures in cooperation with the district business office.
- Monitors campuses daily deposits and banking process, and oversees the daily reconciliation of online payment & reporting to the business office.
- Develops and manages district and campus performance dashboard for daily meal participation and fiscal performance monitoring.
- Develops processes to monitor campus performance for annual recognition.
- Compiles and gathers relevant documentation to assist district internal and external financial audits.
Purchasing & Procurement
- Stays breast with TDA & EDGAR procurement and purchasing guidelines to ensure program compliance.
- Assists in the development of specifications and evaluation criterion for procurement process.
- Collaborates with the Purchasing Department to ensure proper purchasing and procurement processes are in place.
- Compiles and gathers documentation to facilitate procurement review conducted by TDA.
- Responsible for obtaining TDA approval prior to purchasing capital equipment.
- Manages P-Cards funding and related card funding issues.
Program Compliance & Free and Reduced-Price Meals
- Manages the enrollment and annual renewal of National School Lunch Program (NSLP), School Breakfast (SBP), Child and Adult Care Food Program (CACFP), Summer Food Service Program (SFSP), and USDA Food Distribution Program (FDP) contract with TDA.
- Facilitates the determination of the Community Eligibility Provision (CEP) eligibility, implementation, and compliance.
- Communicates program guidelines and compliance information to district and SNS leaderships to ensure program compliance at all times.
- Evaluates and determines program eligibility based on campus economic disadvantage data or Area Eligibility Mapper for CACFP and SFSP participation.
- Prepares and submit all required reports to TDA in a timely manner.
- Communicates with Education Service Center (ESC) and TDA consultants for technical supports and training needs, when needed.
- Stays abreast of laws, regulations, policies and emerging technologies related to SNS operations and communicates to appropriate department personnel, as necessary.
- Manages the Free & Reduced-Price meal application process and conducts the annual verification process to ensure efficiency and compliance.
- Performs monthly Direct Certification matched process via Texas Eligibility List Management System (TX-ELMS), sibling matches, and update district identified homeless, foster, migrant, head start, etc. list on a regular basis.
- Leads, compiles documentation, and facilitates TDA Administrative Review and Procurement Review process.
- Supports and provides necessary Economic Disadvantage reporting and data sharing with the PEIMS coordinator or related personnels.
Other Duties
- Fosters an environment in which open communication and feedback from principals and employees is encouraged and valued.
- Establishes appropriate performance measures for evaluating customer satisfaction and participation, analyze performance measurement results and suggest adjustments to programs accordingly.
- Responsible for utilizing School Nutrition Association Program of Excellence best practice indicators for area of responsibility.
- Collaborate with other management staff to develop a strategic plan for SNS.
- All Federally funded incumbents of this position must comply with time and effort reporting requirements through personnel activity reports or periodic certification, as appropriate.
- Performs all other tasks and duties as assigned.
Supervisory Responsibilities
Recruit, train, evaluate, and supervise assigned staff and make recommendations relative to assignment, retention, discipline, and dismissal.
Mental Demands/Physical Demands/Environmental Factors
Tools/Equipment Used: Standard office equipment, including a personal computer and peripherals; district vehicle
Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, twisting
Motion: Frequent repetitive hand motions, including frequent keyboarding and use of a mouse; occasional reaching
Lifting: Occasional light lifting and carrying (less than 15 pounds)
Environment: May work prolonged and irregular hours; frequent districtwide travel
Mental Demands: Work with frequent interruptions; maintain emotional control under stress
This document describes the general purpose and responsibilities assigned to this job. It is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.
GET
