Administrative Assistant

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Job Title: Administrative Assistant for Contemporary Artist

Employment Type: On-Site, Part Time, Private Contractor

Compensation: $35/hour

About the Role:

A Los Angeles-based contemporary artist is seeking a Highly Organized, Very tech-savvy, and detail-oriented Administrative Assistant. This role requires an individual with exceptional organizational skills, advanced proficiency with MacOS, Apple products, and experience with digital tools and Square Space.

Key Responsibilities:

Create, maintain, and manage organized filing systems for artworks, documents, and studio records.

Handle email correspondence and communication on behalf of the artist.

Coordinate with galleries, curators, collectors, vendors, and other industry professionals.

Oversee inventory management of artworks, ensuring accurate records and documentation.

Assist with exhibition planning, studio visits, and event coordination.

Manage and order studio supplies as needed.

Maintain and update the artist’s Squarespace website, ensuring SEO best practices.

Provide copyediting and writing support for artistic projects, press materials, and proposals.

Utilize Adobe Suite (Photoshop, InDesign, Illustrator, Premiere) for digital content and documentation.

Possibly help coordinate artwork packing and shipping.

Conduct research and documentation to support ongoing projects.

Ensure a structured and organized studio environment.

Maintain confidentiality and discretion regarding sensitive information.

Requirements & Qualifications:

Extremely strong organizational skills and ability to handle multiple tasks.

Advanced MacOS and Apple product proficiency.

Proficient with Squarespace, SEO optimization, and website management.

Proficiency in Adobe Suite (Photoshop, InDesign, Illustrator, Premiere).

Familiarity with Google Docs, Microsoft Office Suite (Word, Excel, Outlook).

Ability to coordinate with galleries, curators, and vendors a plus.

Familiarity with art history, contemporary art world practices, and exhibition planning a plus.

Professional, adaptable, and detail-oriented.

Personal vehicle required for occasional studio-related tasks.

Must be available on-site in West Los Angeles.

Seniority Level: Associate

Employment Type: Contract

Job Function: Administrative and Art/Creative

Industries: Artists and Writers

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