Executive Assistant

Our client is seeking a highly organized, professional, and proactive Executive Assistant to the General Counsel to provide high-level administrative and operational support to the company’s legal leadership. This individual will serve as a trusted partner to the General Counsel, helping manage priorities, coordinate legal and business matters, maintain confidential information, and ensure deadlines and commitments are effectively managed.

The ideal candidate is polished, detail-oriented, and comfortable working in a fast-paced environment where priorities can shift quickly. This position requires exceptional discretion, strong communication skills, and the ability to work collaboratively with executives, internal departments, outside counsel, and external business partners.

Key Responsibilities

Provide direct executive and administrative support to the General Counsel

Manage complex calendars, meetings, appointments, and scheduling priorities

Coordinate and prepare materials for executive, legal, and business meetings

Draft, proofread, format, and organize correspondence, reports, presentations, and legal-related documents

Assist with tracking contracts, agreements, deadlines, renewals, and other legal matters

Maintain organized and confidential legal and corporate records

Coordinate communication with outside counsel, vendors, executives, and internal departments

Assist with contract administration, document execution, and signature processes

Track outstanding action items and proactively follow up on deadlines and deliverables

Coordinate travel arrangements, itineraries, and expense reporting

Support special projects and strategic initiatives led by the General Counsel

Handle sensitive and confidential business and legal information with a high degree of discretion

Serve as a liaison between the General Counsel and internal stakeholders across the organization

Qualifications

5+ years of Executive Assistant, Legal Assistant, or senior-level administrative experience preferred

Experience supporting a General Counsel, attorney, C-suite executive, or senior leadership strongly preferred

Exposure to contracts, corporate legal matters, commercial agreements, or legal documentation preferred

Exceptional organizational and time-management skills

Strong written and verbal communication skills

Ability to manage multiple priorities and anticipate executive needs

High level of professionalism, judgment, confidentiality, and discretion

Strong attention to detail and follow-through

Proficiency with Microsoft Office, including Outlook, Word, Excel, and PowerPoint

Comfortable interacting with executives, attorneys, outside counsel, and other senior-level stakeholders

Ideal Candidate

The successful candidate will be someone who enjoys being the right hand to an executive , takes ownership of their responsibilities, and can anticipate what needs to happen next without requiring constant direction. They should be collaborative, resourceful, and confident managing both day-to-day executive support and more complex legal or business-related projects.

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