Office Manager/Executive Assistant

We’re partnering with an organization located in the Galleria that’s looking for an Office Manager/Executive Assistant who thrives on ownership and takes pride in running a polished, well-functioning workplace. This role is ideal for someone who is proactive, self-driven, and comfortable handling everything from high-level executive support to the day-to-day details that keep an office running smoothly. This is not a narrow role — you’ll be trusted to own the office from end to end, anticipate needs, and keep leadership focused by handling the logistics behind the scenes.

Key Responsibilities

Office & Facilities Operations

Take full ownership of the office environment, ensuring it remains organized, professional, and fully operational at all times

Serve as the main liaison with building management, service providers, and vendors

Coordinate maintenance, repairs, cleaning services, security access, and office equipment needs

Manage supply inventory, place orders, and ensure the kitchen and shared spaces are consistently stocked and presentable

Oversee office expenses, invoices, and vendor billing with strong attention to detail

Lead office buildouts, relocations, or reconfigurations as needed

Prepare workspaces and access for new team members in partnership with internal teams

Identify opportunities to streamline processes and improve operational efficiency

Provide hands‑on administrative support to senior leadership

Manage calendars, scheduling, and meeting logistics

Prepare leadership for meetings by organizing materials, agendas, and key details

Coordinate travel arrangements and itineraries

Support special projects and leadership initiatives as they arise

Handle sensitive information with discretion and professionalism

Coordination & Communication

Act as the central hub for office logistics and internal coordination

Support onsite meetings, leadership sessions, and visiting guests

Maintain consistent standards for office presentation and hospitality

Partner cross-functionally with HR, IT, and leadership to support onboarding and daily operations

Qualifications

5+ years of experience in office management, executive support, or a blended operations role

Experience supporting senior or executive-level leaders

Experience with office buildouts, relocations, or space planning

Background in a corporate or professional services environment

Proven ability to independently run an office without constant direction

Exceptionally organized, detail-oriented, and able to juggle multiple priorities with ease

Polished, professional, and confident in a fast-paced environment

Self‑motivated problem‑solver who figures things out and takes initiative

Strong written and verbal communication skills

Comfortable wearing many hats — no task is “too small”

Proficient with Microsoft Office and scheduling tools

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