Executive Assistant

About Universal Pictures Home Entertainment

Universal Pictures Home Entertainment (UPHE) markets and distributes NBCUniversal’s film and television offerings across transactional digital and disc formats worldwide. Distributed lines of content include contemporary and classic productions within the company’s expansive entertainment catalog, spanning properties from Universal Pictures, Focus Features, DreamWorks Animation, Illumination, Universal Media Studios and Peacock, as well as from select third‑party partners.

UPHE distributes through its own operations in parts of North America, Europe, Asia Pacific and South America and through a variety of licensee partnerships across major territories around the world. The Company explores innovative technologies and develops dynamic new windowing strategies for the evolving global home entertainment market.

Job Description

The Executive Assistant function plays a critical role in enabling senior leadership to operate at the highest level. This role provides end‑to‑end executive support for an Executive Vice President and a Senior Vice President with global portfolios, ensuring seamless coordination across calendars, travel, communications, and priorities.

Acting as a trusted partner and gatekeeper, the Executive Assistant provides proactive oversight to ensure no responsibilities or details are overlooked: protecting executive time, maintaining rigor across SVP calendars, and enabling clear communication across internal teams and external partners. The role demands exceptional judgment, reliability, strong interpersonal skills and the ability to anticipate needs and prioritize appropriately in a fast‑paced, high‑expectation environment that values accountability, precision, trust, and a ‘WE’ mentality.

Who You’ll Work With

An Executive Vice President and a Senior Vice President touching globally distributed teams and initiatives

A high‑performing, collaborative business division

Interacting with cross‑functional partners across Operations & Technology, Legal, Finance, HR, and Marketing

External partners, vendors, and stakeholders across multiple regions and time zones

Responsibilities

Executive Partnership & Strategic Support

Serve as a trusted partner to an EVP and SVP, enabling focus on strategic priorities through proactive planning, anticipation, and follow‑through of meetings and requests

Act as an extension of executive leadership, representing priorities with professionalism, discretion, and sound judgment

Maintain strict confidentiality while managing sensitive information, communications, and materials

Calendar & Priority Management

Own and manage complex, high‑volume calendars across multiple time zones

Proactively assess, prioritize, and sequence meetings based on business impact

Anticipate conflicts, surface trade‑offs, and pro‑actively shift

Travel & Logistics

Coordinate travel, including flights, accommodations, ground transportation, and itineraries

Ensure executives are supported before, during, and after travel to maximize effectiveness

Operational Rigor & Administrative Excellence

Process and reconcile expenses accurately and on time, ensuring compliance with policies

Provide general office and administrative support as needed to ensure smooth day‑to‑day work

Oversee PTO trackers to ensure accuracy with teams

Meetings, Events & Team Enablement

Support planning and execution of required events (on‑sites, catered lunches, coffee orders, meet & greets, etc.)

Coordinate logistics, order materials, and send communications

Manage security passes for guests

Manage shipping as needed

What Success Looks Like

Nothing falls between the cracks: commitments are tracked, followed up, and closed

Executives operate with clarity, focus, and confidence in their schedules and logistics

Issues are anticipated and resolved proactively, not reactively

Internal and external partners experience clear communication, professionalism, and responsiveness

The EVP & SVP trust completely that priorities are managed with precision and care

Basic Requirements

3+ years of experience supporting SVP‑level or equivalent senior executives, ideally in a global organization

Proficient in Microsoft Office – Word, Excel, PowerPoint, etc.

Outstanding attention to detail and consistently reliable follow‑through

Exceptional organizational skills with proven ability to prioritize competing requests, manage busy schedules, and multitask in a fast‑moving environment

Ability to maintain a high level of confidentiality

Desired Characteristics

Excellent interpersonal skills with the ability to work effectively across all levels of the organization

Willingness to work early mornings or evenings, and if necessary be flexible with hours

Self‑starter with ability to follow through without supervision

Excellent verbal and written communication skills with all levels both internal and external

Hybrid

This position currently has a hybrid schedule, which requires contributing from the office a minimum of four days per week. The Company reserves the right to change in‑office requirements at any time.

Benefits & Compensation

This position is eligible for company‑sponsored benefits, including medical, dental and vision insurance, 401(k), paid leave, tuition reimbursement, and a variety of other discounts and perks. Salary range: $60,000 – $80,000.

Additional Information

As part of our selection process, external candidates may be required to attend an in‑person interview with an NBCUniversal employee at one of our locations prior to a hiring decision.

NBCUniversal’s policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles’ Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to [email protected].

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