Human Resources Admin - Contract

Job Description – Human Resources Admin

This is a contract for 12 months with no guarantee to extend/convert.

Responsibilities:

Workforce Data Update & Process Tracking:

Carefully maintain and update people-related data to reflect current progress, ensuring all personnel records consistently match actual conditions.

Overseas Assignment Procedure Tracking:

Process Tracking & Communication: Manage the end-to-end tracking of employee extensions and repatriation processes, promptly notifying all stakeholders of any changes in personnel status.

Proactive Follow-up: Proactively communicate with managers and employees to remind managers and respective HRBPs of pending approvals. Provide clear updates on current approval statuses and estimated timelines for subsequent process steps.

Overseas Assignment Coordination: Serve as the primary point of contact for employees undergoing extensions or repatriation; address policy-based inquiries, track internal job search progress, and coordinate with site HRBPs/People Partners to initiate necessary sign-off workflows.

Support Communication Session: Coordinate administrative logistics for employee communication meetings, including scheduling, venue booking, conduct pre-meeting equipment checks, and attendance tracking as well as on-site needed.

Organizational Change & Approval Tracking:

Initiate and track organizational and personnel change approval flow. Proactively following up with relevant managers and stakeholders to ensure sign-offs are completed accurately and on time.

Load Bereavement Data: Accurately process and load bereavement data into the system.

Employment Verification (EV): Prepare, verify, and issue and send Employment Verification (EV) letters for current and former employees upon request.

Qualifications

Associate degree; degree in Human Resources, Administration, or a related field preferred

0–3 years of progressive experience in workforce analytics or program management

Demonstrated capability in workforce reporting, data analysis, and program/project tracking

Advanced proficiency in Microsoft Excel and other Microsoft Office applications (or Microsoft Office Suite)

Strong cross-functional coordination and communication skills

Exceptional attention to detail with a commitment to data accuracy

Bilingual proficiency in English and Mandarin

Work Location: Phoenix, AZ. This position requires full-time on-site presence. Training Location: Phoenix, AZ

Travel: Not required

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