Studio Coordinator/Administrative Assistant

Our client, a globally recognized architecture and design firm, is seeking an experienced Studio Coordinator to support studio leadership and a talented team of architects and designers. This position plays a key role in ensuring the smooth day-to-day operations of the studio while providing high-level administrative and operational support in a collaborative, fast-paced environment.

Responsibilities

• Provide executive-level support to Studio Principals and Directors, including complex calendar management, travel coordination, expense reports, and correspondence
• Coordinate studio operations, including meetings, staffing support, PTO tracking, financial reporting, and project administration
• Assist with proposals, presentations, contracts, and project documentation
• Support Design Managers with project setup, RFIs, submittals, meeting notes, and project directories
• Plan studio meetings, retreats, celebrations, and client events
• Coordinate domestic and international travel for studio leadership and team members
• Serve as a liaison between the studio and internal departments to ensure efficient communication and operations
• Provide backup reception and administrative support as needed

Qualifications

• Minimum 5 years of professional administrative experience
• Experience supporting executives in a professional services environment
• Strong experience coordinating domestic and international travel
• Excellent organizational, communication, and project coordination skills
• Ability to manage multiple priorities while maintaining exceptional attention to detailProficiency with Microsoft Office and SharePoint; Adobe InDesign experience is a plus

If you're an experienced administrative professional looking to support an innovative, creative team in a dynamic environment, we'd love to hear from you.