Office Manager

Office Manager Opportunity

Your organizational, communication, and executive coordination skills could directly support national defense missions. JCTM is seeking skilled and motivated Office Managers to provide critical administrative and operational support to key leadership at Strategic Systems Programs Headquarters (SPHQ) in Washington, DC. In this role, you will manage high-level schedules, orchestrate secure meetings, prepare mission-critical correspondence, and ensure seamless office operations that enable strategic alignment and decision-making across technical and administrative divisions.

At JCTM, we value knowledge, experience, integrity, and commitment. Joining our team means becoming part of an organization that empowers individuals, prioritizes ethical practices, and fosters a culture of collaboration and growth.

As an Office Manager with JCTM, you will support multiple branches within SPHQ by facilitating operational workflows, preparing Executive Core Qualifications (ECQs), and coordinating mission-focused tasks. You will be instrumental in enabling executive decision-making by managing correspondence, records, security access, and classified meetings with precision and confidentiality.

Key responsibilities include:

• Providing full-spectrum administrative and records management support in compliance with Navy and SSP documentation protocols.
• Making travel arrangements via the Defense Travel System (DTS), and completing associated Navy-mandated training (SMARTS, SEAS).
• Maintaining branch records and file documentation in accordance with SECNAV directives.
• Organizing, scheduling, and coordinating secure meetings, conferences, and VTCs, including developing agendas and tracking action items.
• Managing appointment calendars, prioritizing executive schedules, and adjusting as mission requirements evolve.
• Composng and editing technical correspondence, reports, and presentations from multiple data sources.
• Supporting cybersecurity and information assurance compliance by coordinating with security protocols, including processing visit requests in DISS.
• Performing security escort duties where a Final Security Clearance is held.
• Assisting with procurement of office supplies, maintenance of rosters, and day-to-day logistical needs.
• Promoting cross-branch alignment by sharing information and reinforcing organizational cohesion.
• Serving as a key point of contact for resolving office challenges, providing independent judgment and decision-making.

Expand your expertise working with enterprise government systems such as DTS, DISS, SMARTS, SEAS, and more. Leverage these tools to enhance efficiency and ensure compliance with security and administrative protocols.

This role offers opportunities to engage with high-level government operations, develop ECQs aligned with OPM guidelines, and gain experience in executive-level correspondence and secure information handling.

You will have opportunities to expand your administrative leadership, take on cross-functional responsibilities, and contribute to JCTM's mission of supporting critical national defense operations. This position is ideal for candidates eager to make a measurable impact through precision, reliability, and initiative.

You have:

• Active Secret Security Clearance.
• Associate's Degree (Bachelor's preferred) or equivalent experience.
• 4+ years of administrative experience.
• Prior experience supporting executive personnel.
• Strong skills in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint).
• Experience with Defense Travel System (DTS) and Navy Correspondence Manual.
• Ability to work under strict deadlines with independent judgment and initiative.

Nice to haves:

• Knowledge of Navy and DoD policies, records management, and government correspondence.
• Prior work with Strategic Systems Programs (SSP) or similar DoD agencies.

Applicants selected will be subject to a security investigation and must meet eligibility requirements for access to classified information. A Secret Clearance is required.

JCTM is an Equal Opportunity Employer that values diversity, inclusion, and professional growth. We empower our employees to drive positive change while supporting the safety and security of our nation.