Executive Assistant

Executive AssistantAt Barings, we are as invested in our associates as we are in our clients. We recognize those who work diligently for us and reward them for personal and professional integrity, communication skills, distinct competencies and expertise in specific strategies, ability to collaborate as a team member and true dedication to the interests of our clients.We thank you for your interest in joining the Barings team, and invite you to explore our current employment opportunities.Business Unit: U.S. COO and Legal teamsLocation: Charlotte, NCWe are seeking a proactive, highly organized Executive Assistant to provide reliable and confidential administrative support to two key business areas: Chief Operating Officer along with several of his U.S. based team members and our U.S. Legal Team leadership. This individual will serve as a trusted partner, helping to manage priorities, facilitate communication, and ensure the smooth execution of day-to-day business activities in a fast-paced, professional environment. This role will be based in our Charlotte, NC office.Primary ResponsibilitiesThe successful candidate will serve as a trusted administrative partner to senior leaders and their teams, providing proactive support and helping ensure the efficient operation of the COO organization and U.S. Legal team. Responsibilities include, but are not limited to:Manage complex and frequently changing calendars, coordinating meetings across multiple stakeholders, time zones, and competing priorities.Serve as a key point of coordination for assigned executives and teams, proactively managing schedules, communications, and follow-up activities.Facilitate the efficient flow of information, including email correspondence, meeting materials, reports, and other business communications.Coordinate domestic and international travel arrangements across multiple time zones including flights, accommodations, transportation, and detailed itineraries.Process expenses using the Concur system ensuring they are accurate and submitted on time.Coordinate meetings and leadership events, including scheduling, agenda preparation, logistics management, minute-taking, and tracking action items.Organize team off-sites, conferences, and other events, including venue coordination, catering, accommodations, and vendor management.Prepare, format and update documents, presentations and reports using Excel, Word and PowerPoint.Support document management, reporting requirements, and other operational and administrative processes.Build effective relationships with internal stakeholders and external partners, serving as a professional representative of the teams supported.Handle highly sensitive and confidential information with discretion, sound judgment, and professionalism.Identify opportunities to improve processes, enhance efficiencies, and resolve administrative issues proactively.Provide support for special projects and other ad hoc initiatives as needed.Qualifications7+ years' experience in an administrative role (professional services, legal or finance exposure desirable but not essential)Minimum of associate's degree preferredStrong executive presence with experience supporting executives in a highly professional and fast-paced environmentHighly proficient administrative skills including strong working knowledge of MS Office applications (Outlook, Excel, Word and PowerPoint)Experience using travel and expense management systems, particularly Concur, preferredExperience booking complex domestic and international travelHighly organized with the ability to multi-task and handle shifting priorities in a fast-paced environmentClear verbal and written communication skillsCan-do attitude; resilient with the ability to remain calm when under pressureTakes ownership of responsibilities, proactively identifies priorities, and drives tasks through to successful completionDemonstrated initiative in solving internal and external problemsHigh attention to detail with strong time management skillsConfident, professional and collaborative approachProven ability to serve as a trusted partner and maintain confidentialityRequisite SkillsCalendar Management, Communication, Meeting Organization, Microsoft Outlook, Microsoft PowerPoint, Prioritization, Proactive Behavior, SAP Concur, Time Management, Travel Planning, Written CommunicationAdditional SkillsBarings is an Equal Employment Opportunity employer; Minority/Female/Age/Sexual Orientation/Gender Identity/Individual with Disability/Protected Veteran. We welcome all persons to apply.Barings offers a comprehensive benefits package including:CORE BENEFITS & WELLNESSMedical (including Virtual Care), Prescription, Dental, and Vision CoverageFitness Center Reimbursement Program (Including Online Memberships)Employee Assistance Program (EAP)Fertility BenefitsFINANCIAL WELL-BEINGHighly competitive 401(k) Plan with Company MatchHealth Savings Account (HSA) with Company ContributionsFlexible Spending Accounts (FSA) - Health Care & Dependent CareRetirement Health Reimbursement AccountLIFE INSURANCEBasic and Supplemental Life InsuranceSpouse and Child Life InsuranceTIME OFF, DISABILITY AND LEAVE OF ABSENCEPaid Vacation, Sick Days and Annual HolidaysPaid Leave of Absences (Maternity Leave, Parental Leave, Caregiver Leave, Bereavement Time)Short and Long Term Disability PlansPaid Volunteer TimeOTHER BENEFITSEducation Assistance ProgramCharitable Matching Gifts ProgramCommuter Reimbursement ProgramAdoption and Surrogacy Reimbursement Program