Administrative Coordinator

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Administrative Coordinator, Office of Investments

This is a unique opportunity to join a new in-house investment team and play an important role in ensuring the work of Knight Foundation is well-funded into the future. We look forward to hearing what excites you about this opportunity.

The Organization:

Knight Foundation supports a more effective democracy by funding free expression and journalism, arts and culture in community, research in areas of media and democracy, and in the success of American cities and towns where the Knight brothers once published newspapers.

Our approach is inclusive and non-partisan. We value freedom of speech and the press, and we often embrace new and innovative technology to achieve our goals. Our drive to create positive change is amplified by our ability to collaborate internally and with our partners. We look for authenticity, agility, and accountability, knowing we are at our best when we leverage our collective strengths and experiences. We proactively approach our work with a sense of pride and responsibility - adapting, as needed, to the changing realities in our communities.

Please visit our website at www.kf.org to learn more.

Position Summary:

Knight Foundation seeks a detail-oriented problem solver with exceptional communication and organizational skills to serve as Administrative Coordinator for the foundation’s Office of Investments.

Responsibilities:

The successful candidate will be part of a small, high-caliber in-house investment team. Key responsibilities will include:

Administrative (60% of the time)

• Scheduling/Calendar Management: Manage CIO and Team calendars, coordinate with internal and external parties to schedule CIO and team meetings, support the planning and execution of events for the CIO, investment team, and – potentially, from time to time – the broader foundation;
• Travel/Expense Management: Assist with travel arrangements and expense reimbursement and tracking for investment team staff;
• Project Management: Assist with ad hoc projects and tasks as they arise, potentially in collaboration with other foundation departments.
• Office Management: Assist with physical office-related tasks, such as answering phones, ordering office supplies, maintaining kitchen, catering needs, welcoming guests, mailing/shipping.

Operational (40% of the time)

• Investment Process Support: Support the investment operations function with specific investment implementation tasks, including validation of payment information and initiation of investment processes in accordance with established policies and at the direction of the Director of Operations;
• Communication/Document Management: Manage investment office inbox to facilitate downstream investment processes and maintain investor records, ensuring compliance with the foundation’s records retention policies.
• Budget Management Assistance: Coordinate with the Director of Operations to track and maintain vendor contracts and Investment Team budget.

Things we look for in a successful candidate:

• Bachelor’s degree and some experience of team support within financial services or similar is highly desired;
• Excellent verbal, written, and interpersonal communications;
• Exceptional organizational skills, capable of prioritizing and multi-tasking with a no-task-is-too-small attitude;
• Flexible, adaptable, and unflappable to changing priorities, unexpected challenges and evolving needs;
• Ability to manage complexity while maintaining meticulous attention to details;
• Integrity and discretion in handling confidential information;
• Initiative and the ability to authorize yourself to solve problems and anticipate the needs of the CIO and broader investment office;
• Ability to use critical thinking and offer insights and recommendations that further the work of the foundation’s investment function;
• Proficiency in Office Software (Microsoft Office Suite); familiarity with document, workflow, and CRM systems a plus.

This is an in-office position based in Arlington, Virginia. Candidates should be local or willing to relocate to the DC area.

Knight Foundation offers competitive pay and a generous benefits package and is an equal opportunity employer.

Send your resume to: [email protected]

For more on Knight Foundation, visit www.kf.org

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Non-profit Organizations

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Inferred from the description for this job

Medical insurance

Vision insurance

Pension plan

401(k)

Paid maternity leave

Paid paternity leave

Disability insurance

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