Executive Assistant

Executive Assistant

Overwatch is a service-disabled Veteran-owned small business (SDVOB) certified through the National Veterans Business Development Council (NVBDC), offering construction professional services, talent acquisition, and general contractor support for the mission-critical infrastructure industry. Our mission is the construction and management of state-of-the-art data centers with the precision and reliability this industry demands. From high-end engineers to seasoned professionals, we deploy the people you need to get your data center off the ground. At Overwatch, it's more than a job. Its purpose.

We seek a highly skilled and experienced Executive Assistant to support. The ideal candidate will be a professional who can manage a wide range of responsibilities with efficiency and discretion while maintaining the highest levels of confidentiality and integrity. This crucial role requires a proactive, self-sufficient, and trustworthy individual who is a great cultural fit for our organization. If you have extensive experience in an executive support role and are looking for an opportunity to contribute at the highest levels of an organization, we would like to hear from you.

Key Responsibilities

• Executive Support to Leadership: Provide comprehensive administrative support, including managing calendars, scheduling meetings, coordinating travel, and preparing detailed itineraries.
• Confidentiality & Discretion: Handle sensitive and confidential information with the utmost professionalism, ensuring the CEO's priorities are protected and managed effectively.
• Communication & Liaison: Serve as the primary point of contact between the Leadership and internal/external stakeholders. Filter and prioritize incoming communications, including calls, emails, and requests.
• Meeting Coordination & Follow-Up: Organize and prepare meetings with both internal and external stakeholders, including preparing agendas, taking minutes, and ensuring follow-up actions are carried out.
• Project Management: Assist the Leadership with high-priority projects, ensuring deadlines are met, and that information is organized and presented clearly.
• Documentation & Reporting: Prepare presentations, reports, and other documents, ensuring they align with company goals and strategic initiatives.
• Event Planning & Coordination: Help organize events, conferences, and meetings, ensuring all logistics are handled smoothly.
• Office Management & Efficiency: Oversee day-to-day operations for the Leadership office, maintaining a smooth and efficient workflow.
• Culture & Team Engagement: Contribute to fostering a positive and inclusive culture, supporting the Leadership in team-building initiatives and internal communications.

Required Qualifications

Experience: Minimum of 5-7 years in an executive assistant or similar role, ideally supporting Leadership or other C-suite executives.

Skills & Expertise

• Proven ability to manage multiple priorities with a high level of organization and attention to detail.
• Strong written and verbal communication skills, with the ability to engage effectively with both internal teams and external stakeholders.
• High proficiency in Microsoft Office Suite, Google Workspace, and other productivity tools.
• Ability to work independently and anticipate the Leadership's needs while proactively solving problems.
• Strong project management skills, with experience tracking and managing multiple tasks simultaneously.

Personal Attributes

• A high level of trustworthiness and integrity, with a strong commitment to confidentiality.
• Loyal, reliable, and dependable, with a strong work ethic and a sense of accountability.
• A proactive, resourceful, and solutions-oriented mindset.
• A positive, adaptable, and collaborative approach to working with diverse teams and personalities.
• Excellent interpersonal skills and emotional intelligence.

Cultural Fit

• Is passionate about delivering exceptional service to the Leadership and the broader organization.
• Has a positive, can-do attitude and works well in a fast-paced, dynamic environment.
• Understands the importance of maintaining a high level of professionalism and discretion.
• Enjoys working in a collaborative environment and actively contributes to building a supportive team culture.
• Demonstrates flexibility and adaptability in handling evolving priorities.

Overwatch Construction offers a competitive salary and benefits package, including health insurance, dental insurance, vision insurance, life insurance, 401(k) retirement plan, paid time off, and relocation assistance available.