Accounting Clerk

Company Southern Glazer's Wine & Spirits

Location Indianapolis, IN

Other Finance/Accounting

What You Need To Know Shape a remarkable future with us. Build a career working for an industry leader that truly invests in their people - and equips them with leading technology, continuous learning, and the ability to bring their best selves to work. As North America's largest total beverage distributor, Southern Glazer's isn't just one of Forbes' Top Private Companies; it's a family-owned business with deep roots dating back to 1933.

Southern Glazer's is proud of its well-earned positive reputation, continually achieving accolades for our outstanding workplace culture. We take pride in creating a culture where our people are valued, supported, and provided opportunities for growth and belonging.

As a full-time employee, you can choose from a wide-ranging menu of our Top Shelf Benefits, including

comprehensive medical and prescription drug coverage

dental and vision plans

tax-saving Flexible Spending Accounts

disability coverage

life insurance plans

a 401(k) plan

We also offer tuition assistance, a wellness program, parental leave, vacation accrual, paid sick leave, and more.

tuition assistance

a wellness program

parental leave

vacation accrual

paid sick leave

Overview Provide accounting support to accounting supervisors and other managers within the department. Keys daily worksheets into the general ledger system, and ensure files are complete and maintained. Perform various clerical and routine accounting tasks in support of the operating unit.

Primary Responsibilities Compile and maintain commercial insurance claims and employee expenses, and carry out general administrative functions

Open and distribute all incoming mail

Assist in Accounts Receivables and collections, as well as Accounts Payable processing

Prepare daily bank deposits for trade and retail invoices

Data entry for cash receipts for those deposits into the computer system

Process, print, and release checks on-demand including advances, loans, invoices, and expense checks

Assist with new vendor setup, (faxing, email, W-9 to vendors) Fill out new vendor setup form for SSG (Shared Solutions Services) and submit both W-9 and Excel form for Master Data

Maintain files of all incoming checks received

Maintain employee vendor information as it relates to employee expenses

Prepare and file reports of commercial insurance accidents

Maintain commercial liability certificates

Maintain and update salesman s monthly budget for the entire State

Maintain and update overtime report for the state

Prepare all expense reimbursement vouchers for entry into a computer system

Track budgets in order to limit expenditures

Capture, verify and forward all bill back expenses to Assistant Accounting Manager

Data entry of all samples and salesperson bottle purchases into a spreadsheet

Prepare and mail bill back invoices for these expenses in addition to maintaining and tracking wine lists for quarterly bill backs

Maintain general accounting department and employee expense reimbursement files, plus labels for all other accounting file folders

Verify and investigate all information on employee expense reimbursement forms

Maintain mailing labels for vendors and employees as well as for the accounting department, to include overnight services

Maintain and replenish all accounting department supplies for employees, copier and facsimile

Perform other job-related duties as assigned

Minimum Qualifications High school diploma or equivalency plus 2 years of experience

Knowledge with Generally Accepted Accounting Principles (GAAP), federal regulatory guidelines, and organizational objectives

Physical Demands Physical demands include a considerable amount of time sitting and typing/keyboarding, using a computer (e.g., keyboard, mouse, and monitor), or adding machine

Physical demands with activity or condition may occasionally include walking, bending, reaching, standing, and stooping

May require occasional lifting/lowering, pushing, carrying, or pulling up to 20lbs

EEO Statement Southern Glazer's Wine and Spirits, an

Affirmative Action/EEO employer, prohibits discrimination and harassment of any type and provides equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training. SGWS complies with all federal, state and local laws concerning consideration of a qualified applicant's arrest and/or criminal conviction records. Southern Glazer's Wine and Spirits provides competitive compensation based on estimated performance level consistent with the past relevant experience, knowledge, skills, abilities and education of employees. Unless otherwise expressly stated, any pay ranges posted here are estimates from outside of Southern Glazer's Wine and Spirits and do not reflect Southern Glazer's pay bands or ranges. If you have any questions or concerns about whether this posting complies/adheres with local pay transparency requirements, please contact the SGWS talent acquisition team at [email protected]

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