Executive Assistant

Key Responsibilities

Provide high-level administrative support to executive leadership and Human Resources.

Manage executive calendars, meetings, appointments, reminders, and scheduling needs.

Manage the front desk of the administrative office , serving as the primary point of contact for visitors, employees, vendors, deliveries, and incoming inquiries.

Maintain a professional and organized reception area and ensure visitors are appropriately greeted, directed, and assisted.

Answer, screen, and route incoming calls and messages for the administrative office.

Receive, sort, and distribute mail, deliveries, faxes, and other incoming documents.

Coordinate day-to-day front office administrative needs and help ensure the administrative office operates smoothly.

Prepare correspondence, memos, reports, presentations, meeting materials, and other business documents.

Prepare for meetings, take and distribute meeting minutes, and follow up on assigned action items.

Assist with new-hire orientation preparation, including preparing materials and ensuring required items are ready in advance.

Maintain confidential executive, HR, governance, committee, compensation, finance, policy, and organizational records.

Assist with maintaining and updating policies, procedures, manuals, and administrative documents.

Coordinate meeting rooms, catering, supplies, company events, employee activities, and other logistical needs.

Coordinate travel arrangements as requested.

Monitor executive and administrative needs and provide proactive follow-up on upcoming deadlines, commitments, and projects.

Assist with office supply, furniture, equipment, and administrative purchasing needs.

Work collaboratively with other administrative departments and provide project support as assigned.

Maintain the highest level of professionalism, discretion, and confidentiality at all times.

Perform additional administrative duties and special projects as assigned.

Equal Opportunity Employer

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