Executive Assistant

Executive Assistant To The President And Chief Executive Officer

Reporting to the CEO, we're seeking a highly skilled professional with a strong executive assistant background to join the agency at its headquarters in Atlanta, Georgia. The Executive Assistant position is a temporary full-time, nonexempt role. This position is not benefits-eligible during the temporary period; however, it may become benefits-eligible if transitioned into a permanent role based on organizational needs and performance.

This person will be a critical asset to the President and CEO, helping drive efficiency across the organization by properly prioritizing his time and attention. This is a great opportunity for someone who possesses a high degree of organization, high level of emotional intelligence, and a strong communicator that can take on the challenge of aligning operations to our mission. The right candidate will be comfortable working in a fast-paced, dynamic, and diverse work environment. We are looking for someone to help drive innovation in the communities we serve to keep kids connected.

An ideal candidate will have:

• Passion for mission serving young people and making a lasting impact.
• Strong interpersonal skills with the ability to take initiative, multi-task, be a team-player, flexible, adapt to shifting priorities, and prioritize work.
• Excellent communication skills (both oral and written).
• Familiarity with non-profit sector.
• Extensive working knowledge of Microsoft Office software packages.
• Ability to work cross-functionally as a team player highly collaborative.
• Operationally attuned to supporting donor stewardship, particularly individual giving.
• Superb attention to detail and ability to track, execute, and manage multiple workflows at once.
• High energy and fast-paced execution.
• High degree of comfort with change and ambiguity.
• Strong calendar management skills, including prioritizing competing demands, anticipating scheduling needs, and coordinating complex meetings across internal and external stakeholders.
• Experience providing board support, including meeting coordination, preparation of materials, agenda management, and follow-up on action items.

Essential responsibilities include:

• Actively support and assist the President in the conduct of day-to-day operations.
• Manage all scheduling and travel logistics for the President.
• Prepare and edit correspondence, presentations, reports, and memos.
• Complete expense reports and manage correspondence with vendors.
• Support the President/CEO in executing priorities, working on and at times leading strategic and priority projects along with engaging with outside funders, partners, advisors, and stakeholders.
• Record minutes of all Board and Executive Committee meetings. Schedules for new Board Member Orientations.
• Lead internal communications, ensuring effective communication between the Board, prospects, the President/CEO, senior leadership, and internal teams, while contributing to our cohesive and positive culture.
• Lead stewardship and management efforts to engage prospects, funders, partners, and stakeholders to build strong relationships within the Board and across the organization.
• Manage all Board engagements, lead in the preparation of Board materials and presentations, and coordination of meeting logistics.
• Manage the flow and exchange of information vital to the Executive office, streamline workflows and interactions, and manage complex and changing priorities.
• Use administrative expertise in strategic planning support across executive teams and coordinate with administrative team to balance office operations and functions.
• Draft and distributes agency-wide communication. External correspondence. Reports, and presentations as requested.
• Supporting CEO at select events and meetings with capturing meeting notes and content for sharing on social media.

Qualifications include:

• Bachelor's degree in business administration.
• 5 + years of relevant professional experience working with C-Suite leaders, high-level influencers, and donors.
• Experience in board development, stewardship, and management, with an emphasis on fundraising donor cultivation.
• Possess strong customer service skills and experience with internal and external parties.
• Excellent written and verbal communication skills/experience with an emphasis on presentation development.
• Tech savvy and understanding of constituent management.
• Social media savvy.
• Strong intuition for exercising discretion and confidentiality.

Work environment:

Routine office environment. This position is in our Atlanta office, with a flexible, hybrid work schedule.

Standard BBBSMA office hours are Monday through Friday, 9:00 5:30 pm. This role is expected to work a full-time schedule during these hours, as agreed upon with the President/CEO.

Physical requirements:

This position is a primarily sedentary position and frequently requires the use of standard office equipment (telephone, PC, copier, fax, and printer). May occasionally require bending, reaching, and lifting to 10 lbs.