Executive Operations & Events Manager

Executive Assistant & Operations Manager | Jacksonville, FL | Full-Time | $75,000–$85,000

Ensure you read the information regarding this opportunity thoroughly before making an application.

An executive's day can change in minutes.

A meeting runs long.

A flight gets delayed.

A priority shifts.

A decision made in the morning creates three new action items by lunch.

The people who succeed in executive operations don't wait for direction when that happens.

They anticipate.

They organize.

They follow through.

And they make sure important things don't get missed.

We're hiring an Executive Assistant & Operations Manager to work directly alongside company leadership and partners, helping manage priorities, coordinate operations, and ensure critical initiatives move forward.

This role is best suited for someone who enjoys being the person others rely on when something important needs to get done.

What This Role Really Is

This is not an event planning position.

And it's not a traditional administrative assistant role focused solely on calendars and scheduling.

This role sits at the intersection of:

Executive Support

Business Operations

Project Coordination

Strategic Execution

Process Improvement

You'll help senior leadership stay focused on high-value priorities by ensuring details, logistics, communication, and follow-through are handled effectively.

Events are part of the role.

Executive partnership and operational execution are the core of it.

What You'll Own

Executive calendar management and scheduling

Complex travel coordination and logistics

Executive meeting preparation, agendas, presentations, and follow-up

Tracking priorities, action items, and strategic initiatives

Managing communication and coordination across departments

Building systems, processes, and organizational structure that improve efficiency

Supporting leadership with research, documentation, and project execution

Identifying opportunities to improve workflows through technology and AI

Coordinating leadership meetings, retreats, and company events as needed

Managing vendors, contracts, and operational logistics associated with executive initiatives

Who This Role Is For

This role is for someone who:

Has supported executives, founders, business owners, or senior leaders before

Thrives in fast-moving environments where priorities shift frequently

Naturally thinks several steps ahead

Takes ownership without waiting for instructions

Enjoys bringing order to complexity

Can manage multiple priorities without dropping details

Is highly organized, resourceful, and dependable

Uses technology and AI tools to improve productivity and efficiency

Finds satisfaction in helping leaders operate at a higher level

Who This Role Is NOT For

This role is probably not a fit if:

You're primarily seeking an event planning position

Most of your experience is focused on social events, weddings, hospitality events, or event production

You prefer highly structured environments with narrowly defined responsibilities

You require step-by-step direction to manage priorities

You are uncomfortable operating independently

You prefer managing events more than supporting executive operations

We're looking for someone whose primary strength is executive support and operational execution.

Event coordination is important—but it is not the primary focus of the role.

AI & Technology Matter Here

We believe exceptional operators create leverage through technology.

You should already be comfortable using AI tools such as ChatGPT, Claude, Gemini, Perplexity, or similar platforms to improve:

Communication

Research

Meeting preparation

Documentation

Project management

Workflow efficiency

We're looking for someone who naturally asks:

"Is there a better way to do this?"

And then helps build it.

What We're Looking For

5+ years of experience supporting executives, business leaders, founders, or senior leadership teams

Experience managing complex calendars, travel, and executive logistics

Strong project coordination and operational support experience

Exceptional organizational and time management skills

Strong written and verbal communication skills

Ability to manage confidential information with discretion

Experience building systems and improving processes

Proficiency with Microsoft Office and modern workplace technology

Experience using AI-powered productivity tools

Why RISE

This role provides a unique opportunity to work closely with company leadership and influence how work gets done across the organization.

You'll be trusted with meaningful responsibilities, exposed to strategic initiatives, and given the opportunity to help build systems that support a growing company.

If you're the person everyone calls when something important needs to get done, we'd like to meet you.

AI Hiring Process Disclosure

We may use artificial intelligence (AI) tools to support portions of the hiring process, including reviewing applications, analyzing resumes, screening candidates, and evaluating responses. These tools are used to assist our recruitment team and do not replace human judgment. xsgimln All hiring decisions are ultimately made by people. If you would like additional information regarding how your information is processed during the hiring process, please contact us.