Executive Assistant

Job Summary:

This position reports directly to the Executive Vice President and will provide additional support to other EVP's and leasing representatives This candidate must be very comfortable attending to both personal and business-related tasks. Excellent communication and interpersonal skills are required in addition to familiarity with social and business etiquette.

Job Duties:

Manage and maintain EVP's schedule

Assist EVPs in preparation for meetings by coordinating materials, monitoring deadlines and action items

Generate proposals and draft leases

Research and analysis of commercial real estate data

Database and contact management

Assist in event planning and execution

Ticket management and distribution for entertainment events

Prepare and write correspondence

Maintain all leasing reports and updates for company meetings

Compile, edit, format and send partner reports and agendas

File management, mostly digital

Travel and conference coordination/logistics

Liaison with business partners, regional partners, industry brokers and tenants

Manage expense reports and weekly time sheets

Coordinate registrations for external industry events

Set up conference rooms for various internal meetings, lunch orders as needed

Assist in-house leasing team with administrative duties, keep in-house leasing team informed/updated with new processes and protocols

Personal errands

Roles and Responsibilities:

Must be proactive, detail oriented, and possess the ability to prioritize/multi-task. Must have strong analytical and research skills. Must demonstrate high levels of confidentiality. Must be proficient in Outlook (Calendars), Word, Excel, MRI and Monday.com. Must produce within established deadlines. Must be resourceful and have the ability to remain calm under pressure. Must communicate and reflect the high professional standard of the Executives.

Job Qualifications: Bachelor's Degree

Outstanding organizational skills

Works well in a team environment

Regular attendance onsite is an essential function of the job.