Purchasing Agent

Location 10321 East 53rd Street North,Bel Aire, KS, 67226,United States

Base Pay $40,000.00 - $50,000.00 / Year

Industry Wholesale Distribution

Employee Type NonExempt Full Time

Description Keep the right products moving at the right cost, at the right time. We’re looking for a detail-oriented Purchasing Agent who can manage vendor relationships, maintain accurate purchasing records, support inventory availability, and help a high-volume distribution business buy smarter. In this role, you’ll work closely with operations, warehouse, sales, and leadership to make sure the products our customers need are sourced, ordered, received, and replenished efficiently.

About us We’re a family-owned and operated distributor that has been serving the meat processing industry for 40 years. We ship approximately 250,000 packages a year across the United States from our 100,000 square foot facility in Bel Aire, KS. With a team of 55–65 people, we’re small enough that one person can truly shape how purchasing, inventory availability, and vendor support work across the business.

Our one-year-old facility is modern, clean, and efficient, with up-to-date equipment, systems, and processes. We also use Acumatica ERP and a custom-built warehouse management system supported by our in-house developers, giving our team the ability to improve purchasing, inventory, and operational workflows as the business grows.

The opportunity This role is a key connection point between what customers need, what vendors can provide, and what our warehouse must have on hand to ship accurately and on time. You’ll monitor inventory levels, create and manage purchase orders, communicate with suppliers, follow up on backorders and lead times, help resolve receiving or invoice issues, and look for opportunities to reduce cost without sacrificing quality or service. The right person is organized, proactive, comfortable with systems, and able to balance daily purchasing tasks with longer-term vendor and inventory improvement work.

What you’ll own Create, review, and manage purchase orders to support customer demand and inventory availability

Communicate with vendors regarding pricing, lead times, availability, order status, backorders, substitutions, and delivery expectations

Maintain accurate vendor, item, cost, and purchasing information in company systems

Inventory availability & replenishment

Monitor inventory levels, usage trends, and reorder needs to help prevent stockouts and excess inventory

Coordinate with warehouse and operations teams to support receiving accuracy and resolve discrepancies

Follow up on open purchase orders, delayed shipments, and vendor issues that could affect customer orders

Cost, accuracy & process improvement

Review vendor pricing, freight costs, minimum order requirements, and purchasing patterns to identify savings opportunities

Help maintain clean purchasing data and accurate item records so teams can make timely, informed decisions

Support process improvements that make purchasing, replenishment, receiving, and vendor communication more efficient

Cross-functional coordination

Work closely with sales, warehouse, customer service, accounting, and leadership to keep product and information flowing

Communicate clearly when supplier delays, pricing changes, substitutions, or availability issues may affect the business

Assist with invoice, receiving, and purchase order discrepancies by researching details and coordinating resolution

Use Acumatica ERP, spreadsheets, email, vendor portals, and internal tools to manage purchasing work accurately and efficiently

Requirements What you bring (required) Strong attention to detail and accuracy with item numbers, pricing, quantities, dates, and vendor information

Comfort working in ERP systems, spreadsheets, email, vendor portals, and shared files

Clear verbal and written communication with vendors and internal teams

Organized, dependable, and proactive, with the ability to manage competing priorities and follow through on open items

Strong problem-solving skills and the ability to research issues, identify root causes, and help prevent repeat problems

Nice to have (preferred, not required) Experience in purchasing, procurement, inventory control, supply chain, vendor coordination, or a closely related role

Experience using Acumatica or another ERP system

Experience purchasing for distribution, manufacturing, food processing, meat processing, packaging, or industrial supplies

Familiarity with inventory planning, reorder points, lead times, vendor minimums, and freight considerations

Experience negotiating pricing, freight, or purchasing terms with vendors

Intermediate Excel skills, including filtering, sorting, formulas, and working with purchasing or inventory data

Working conditions This is primarily an office-based role within a distribution environment. The role may require occasional time in the warehouse to check products, review receiving issues, coordinate with the warehouse team, or understand operational needs.

Sit and work at a computer for extended periods

Move through office and warehouse areas as needed

Occasionally lift or move light boxes, samples, or product materials

Work in a business environment that includes standard office activity and occasional warehouse noise or temperature variation

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.

What we offer Important role supporting product availability, vendor reliability, and customer service

Opportunity to improve purchasing processes, data accuracy, and inventory workflows in a growing distribution business

Collaborative environment with direct access to operations, warehouse, sales, accounting, and leadership

Modern facility, current systems, and a team that values practical process improvement

Competitive compensation based on experience

Competitive benefits package including medical, dental, vision, life insurance, 401(k) retirement plan, and flexible spending accounts, subject to eligibility requirements and plan terms.

Paid time off earned on an accrual basis.

If you’re a purchasing professional who enjoys keeping details organized, building strong vendor relationships, solving problems before they become customer issues, and helping a business buy smarter, we’d love to hear from you.

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