Administrative Assistant

Primary Responsibility : Performs administrative and office support activities for multiple staff and board members . Reports to Organizing Director.

Job Responsibilities

Duties

GENERAL ADMINISTRATIVE SUPPORT

Provide direct support to the NOAH Office, task forces, and other NOAH structures, coordinated through the Organizing Director

Purchase/Order office supplies; Prepare meeting materials, copies, etc.

Answer and direct phone calls and email communications

Prepare and distribute materials for monthly Board and Executive Committee meetings, andNOAH public meetings

Maintain hardcopy and electronic filing system

Monitor office equipment and arrange needed maintenance and repairs

Provide general support to visitors

DATABASE AND MEMBERSHIP INFORMATION

Track meeting attendance for all NOAH meetings; Maintain Every Action database, recording contact information and resolving discrepancies

Process Membership forms for NOAH Member organizations

Maintain records for NOAH board representatives from member groups

COMMUNICATIONS

Draft eblasts using Every Action system

Generate mailings using data exported from Every Action

Post messages on Facebook, Twitter, Instagram

Create flyers and graphics (Canva or other program desired)

Set up Zoom meetings, webinars, Facebook Live, and other platforms

Assist with content of NOAH website (WordPress knowledge desired)

FINANCES AND FUNDRAISING

Ensure consistency between QuickBooks data and Every Action donor transaction data

Track funding deadlines (e.g., federal and state reporting, grants) and ensure they aremet

Assist staff in fundraising events and grant-writing

FLEXIBILITY

Other duties as assigned

Attend Monthly Membership Meetings as well as occasional meetings at night or on weekends.

Qualifications

Requirements

Knowledge of office management systems and procedures

Excellent time management skills and ability to multi-task and prioritize work

Attention to detail and problem-solving skills

Excellent written and oral communication skills

Strong organizational and planning skills

Proficiency in MS Office: Word, Excel, Outlook

Unconscious bias or implicit bias training required, to be completed in 6 months after hire.

Commitment to NOAH's Mission : To build a powerful coalition of faith-based and community organizations so their constituents gain a real voice inpublic affairs and community issues.

Familiarity with Mac operating system

Familiarity with Every Action database management system and Voter Activation Network

Familiarity with social media and graphics programs (preferred)

Additional Information

Compensation: $20 per hour, depending on experience (full-time, non-exempt position); benefits: Health Insurance Stipend, Cell Phone Stipend, Paid Vacation and Sick Leave

Details

Date Posted: September 17, 2026

Type: Full-Time

Job Function: Administrative

Service Area: Community Development

Start Date: 09/30/2026

Salary Range: 20

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