Executive Assistant

Executive AssistantRole Overview A growing professional services organization is seeking a highly organized, proactive Executive Assistant to provide high-level administrative and operational support to members of senior leadership.

This position is designed for someone who thrives in a fast-moving environment, has exceptional attention to detail and takes ownership without requiring constant direction. The individual will help leadership stay organized, prepared and focused by managing priorities, coordinating logistics and ensuring important commitments are followed through.

This is a confidential search. Additional information regarding the organization and leadership team will be shared with qualified candidates during the interview process.

Key Responsibilities Executive & Administrative Support

Manage complex calendars, meetings and changing priorities for senior leaders

Coordinate domestic travel, itineraries and related logistics

Assist with expense reporting and administrative documentation

Track commitments, deadlines and follow-up items

Anticipate scheduling conflicts and proactively resolve issues

Handle sensitive and confidential information with discretion

Provide support on special assignments and leadership priorities

Communication & Coordination

Draft, edit and proofread professional correspondence

Communicate with internal and external stakeholders on behalf of leadership when appropriate

Coordinate meetings and ensure participants have the information they need

Use sound judgment when determining what requires immediate leadership attention

Maintain a high level of professionalism across written and verbal communication

Documents & Presentations

Prepare and edit professional presentations and leadership materials

Develop reports, spreadsheets, meeting documents and other business materials

Consolidate information from multiple sources into clear and organized formats

Review materials carefully for accuracy, consistency and presentation quality

Project Support

Assist with projects from initial planning through completion

Maintain action-item lists, timelines and project documentation

Coordinate meetings, events and related logistics

Support general business processes, documentation and record keeping

Identify opportunities to improve organization and administrative efficiency

What We're Looking For Exceptional Attention to Detail

You naturally notice inconsistencies, missing information and potential problems before they become issues. Accuracy matters to you.

Ability to Prioritize

You can manage several competing requests, understand what is most important and adjust quickly when priorities change.

Strong Communication

You communicate clearly and professionally and understand that different audiences require different approaches.

Professional Judgment

You are comfortable working with senior leaders and handling information that requires discretion, maturity and sound judgment.

Ownership & Follow Through

You do not wait for someone to repeatedly check on your progress. You keep track of commitments, close loops and make sure work gets completed.

Proactive Problem Solving

You anticipate what may be needed, identify issues early and are comfortable finding solutions independently.

Qualifications 3+ years of administrative, executive support, operations or comparable professional experience

Experience supporting leaders in a fast-paced professional environment

Strong proficiency with Microsoft Outlook, Excel, Word and PowerPoint

Experience coordinating calendars, meetings and travel

Strong written and verbal communication skills

Excellent organizational and proofreading skills

Ability to manage multiple priorities and deadlines

Demonstrated discretion when handling confidential information

Ability to work independently and exercise sound judgment

Preferred Experience Previous support of senior or executive-level leadership

Experience developing professional presentations and leadership materials

Experience coordinating complex meetings, events or projects

Experience working within a growing or rapidly changing organization

Bachelor's degree or equivalent combination of education and professional experience

The Right Fit You are the person people trust when something important needs to get done correctly.

You stay organized when priorities shift, recognize details others may overlook and understand the importance of protecting a leader's time. You are comfortable working independently but know when to ask questions or escalate an issue.

Most importantly, you take ownership. When something lands with you, leadership can trust that it will be handled thoughtfully, accurately and on time.