Executive Assistant

Executive Assistant

Location: Baltimore, MD

We are seeking an experienced Executive Assistant to provide dedicated support to a senior executive in a fast-paced professional environment.

Key Responsibilities

• Provide dedicated executive support to a senior executive.
• Manage a complex and constantly changing calendar, including scheduling, prioritization, and conflict resolution.
• Anticipate upcoming priorities and identify potential scheduling or logistical conflicts well in advance.
• Proactively flag issues and work with the executive to determine appropriate priorities.
• Coordinate internal and external meetings, including scheduling, reminders, logistics, and follow-up.
• Prepare meeting agendas and coordinate meeting materials and logistics.
• Manage extensive domestic and international travel arrangements, including itineraries, accommodations, transportation, and last-minute changes.
• Maintain detailed awareness of travel schedules and logistics.
• Serve as a primary point of contact through email, phone, and text.
• Prepare and submit expense reports and track business-related expenses.
• Create and maintain professional documents, spreadsheets, presentations, and other materials using Microsoft Office.
• Provide daily and weekly status updates regarding schedules, priorities, outstanding items, and upcoming commitments.
• Monitor follow-ups and ensure important tasks and commitments are completed.
• Handle confidential information with discretion and professionalism.
• Respond to time-sensitive requests outside of normal business hours, including occasional weekend responsiveness when needed.
• Support special projects and additional administrative needs as they arise.

Qualifications

• 4+ years of experience providing executive or high-level administrative support.
• Exceptional organizational skills and meticulous attention to detail.
• Strong calendar management and travel coordination experience.
• Excellent written and verbal communication skills.
• Advanced proficiency with Microsoft Outlook, Excel, PowerPoint, and Word.
• Ability to move quickly while maintaining a high level of accuracy.
• Strong judgment and ability to prioritize competing demands.
• Highly proactive approach with the ability to anticipate needs.
• Excellent follow-through and accountability.
• Ability to receive direct feedback and quickly adapt to changing preferences and expectations.
• Strong professionalism and composure in a fast-paced environment.
• High level of discretion and confidentiality.
• Comfortable working fully onsite five days per week.

Preferred Qualifications

• Bachelor's degree.
• Experience supporting a senior executive with a complex schedule.
• Experience coordinating extensive domestic and international travel.
• Experience working in a fast-paced, high-expectation environment.