Executive Assistant

Executive Assistant

The Executive Assistant is responsible for providing personalized administrative support to the executive and executive team in a professional and timely manner. The incumbent must be flexible to meet the demands of our growing organization. The ideal candidate will have a cheery disposition, impeccable organizational skills, and prior experience in an assistant role.

Executive Assistant Job Responsibilities:

Conserves executive's time by reading, researching, and routing correspondence; drafting letters, emails and documents; collecting and analyzing information; and initiating telecommunications.

Maintains executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.

Welcomes guests and customers by greeting them, in person or on the telephone, and answering or directing inquiries.

Prepares reports by collecting and analyzing information.

Maintains customer confidence and protects operations by keeping information confidential.

Completes projects by assigning work to clerical staff and following up on results.

Secures information by completing database backups.

Provides historical reference by developing and utilizing filing and retrieval systems and recording meeting discussions.

Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; and verifying receipt of supplies.

Ensures operation of equipment by completing preventive maintenance requirements; following manufacturer's instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories; and evaluating new equipment and techniques.

Maintains professional and technical knowledge by attending educational workshops, reviewing professional publications, establishing personal networks, and participating in professional societies.

Contributes to team effort by accomplishing related results as needed.

Book and execute travel and housing accommodations as needed.

Other duties as assigned

Executive Assistant Skills and Qualifications: Written and verbal communication skills

Reporting skills

Supply management

Scheduling

Travel and logistics coordination

Computer software skills including Microsoft Office

Organization skills

Time management skills

Presentation skills

Office equipment maintenance

Travel logistics

Education and Experience Requirements: Bachelor's degree preferred, but not required

Three to five years of administrative experience

Three to five years of executive assistant experience

Experience managing multiple calendars

Experience booking travel and housing