Office Admin Assistant

We are searching for an Office Administrator / Assistant to join our team. The Office Administrator /Assistant will serve as a trusted administrative support including office management, scheduling, and other administrative activities. This position is an in-office position and reports to the Director of Resource Management & Compliance.

Responsibilities

General Admin duties:

Greet and screen callers and visitors and direct them to the appropriate person or area

Answer & manage generalincoming calls to the firm on company phone lines -listening to voicemails and following up as needed

Managing company online faxing

Handleadmin & program-related mailings(Scanning, filing, & mailing)

Handle supplies and the delivery of the company equipment

Work with Resource Director to make company office purchases as needed

Create, read, analyze, file, retrieve and organize organizational documents, invoices, and orders

Prepare monthly calendars, reports, and invoices

Organize, reserve, and oversee conference room assignments.

Coordinate lunches and dinners with business clients as directed

General office upkeep

Employee Onboarding / Ongoing / Offboarding Support:

Facilitate Employee Email, Laptop, and Access

Ordering employee business card, and employee ID cards

Support with offboarding admin tasks

Support employees by

following up with IT

Serve as support on payroll support activities

Scheduling for a few Providers:

Schedule, confirm, and reschedule appointments for our group of therapists.

Report scheduling concerns to Program Director /

Resource Mgt Director

Other duties as assigned.

Requirements Bachelor's degree in a relevant field; preferably healthcare

Proven work experience as an Office Assistant or Administrator(with scheduling experience).

Previous experience in a doctor's office preferred.

Knowledge & Proficiency in Microsoft Office Suite

Excellent verbal and written communication skills; must be a people person

Very responsive & good problem-solving abilities

Knowledge of basic office equipment such as copiers, fax machines, and printers

Organizational skills and the ability to multitask are essential, as are self-motivation, critical thinking skills, and decision-making skills

Having a working knowledge of Medicalincs HR platform (Bamboo HR) - preferred

Reliable transportation needed; 5 days a week in-person at our Silver Spring, MD office

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with a reasonable notice.

Moderate degree of mental/visual stress involved. Concentrated periods of time spent using PC keyboard and viewing monitor. Will work some weekends, evenings or early hours to accommodate member needs.

ABOUT MEDICALINCS

Medicalincs is a renowned healthcare business & clinical management services firm that supports health organizations to improve organizational performance by providing less expensive, human-centered, integrated, managed care solutions. We have significantly improved health outcomes, cost savings and return on investment for our clients. Medicalincs launched in 2017, and we are located at Silver Spring, Maryland and serve the Maryland, District of Columbia, Virginia, and other States.

OUR MISSION: At Medicalincs, our mission is to link silos in the healthcare system -- to achieve the most cost-effective, high quality, and continually improved care delivery that preserves & saves lives!

OUR PHILOSOPHY: To make a difference, you need to be THICKE - Trusted, Hearty, Innovative, Committed, Kaizen & Equitable!