Administrative Assistant

Position Summary

In this newly created role, the Administrative Assistant will support management across multiple areas including Finance, Human Resources, Operations, IT and Corporate Administration. This role will interact daily with employees across all functions of the business-locally and with European colleagues-requiring strong communication skills and a high degree of professionalism.

Key Responsibilities

Finance Support:

- Assist with Accounts Payable, Payroll, Treasury, and Accounts Receivable processes

- Support financial processes within SAP Business One

- Assist in developing and maintaining operational and financial reporting tools and processes

Administrative & HR Support:

- Assist with travel planning and expense reporting

- Assist in creating, updating, and maintaining company policies and procedures

- Support coordination of employee training and HR processes

Operational Support:

- Manage office supply ordering and facility operations, including upkeep and maintenance

- Assist with customer and employee engagement activities

- Provide support on ad hoc projects as needed across the organization

Required Qualification

- Associate's degree in Business, Accounting, HR, or related field-or equivalent experience

- 1-3 years administrative experience supporting finance or operations teams

- Proficiency with Microsoft Office Suite (Excel, Word, Outlook)

- Ability to work with confidential information with discretion

- Strong organizational skills and attention to detail

- Excellent written and verbal communication skills

- Ability to manage multiple priorities simultaneously

- Experience with SAP Business One or similar ERP system