Executive Assistant

Executive Assistant

Location: Playa Vista, California (in-person, five days per week)

The return lane isn't going to build itself. Come build it with us.

Outpost is an orbital logistics company rewriting the rules of global logistics by building reusable Earth-return vehicles that unlock in-space manufacturing, on-orbit warehousing, and 60-minute global delivery through space.

Our CarryAll vehicle family returns payloads ranging from 200 kilograms to 10 metric tons, lands within 10 meters of its target, and can then be refurbished and launched again. One vehicle, many missions: responsive logistics and precision delivery for national security; commercial cargo moved with real cadence; R&D payloads flown, tested, and refined across repeatable cycles; and critical aid delivered where roads and runways can't reach.

The demand is already here, validated through defense and civil agreements and supported by a growing pipeline of government and commercial customers.

We have the customers, the team, and a clear technical path ahead of us. We're building the return lane. Come build it with us.

Who You Are

You're the person who keeps everything running smoothly, anticipating needs, solving problems before they arise, and making life easier for the people you support. You're highly organized, situationally aware, and know how to read the room. Whether it's securing a last-minute meeting link or managing travel details down to the minute, you move with precision, confidence, and care.

You take pride in doing things right the first time, seeing things through, and staying ahead of the curve. You're comfortable shifting between strategic planning and hands-on tasks, and nothing falls through the cracks on your watch. You bring calm to chaos, clarity to clutter, and you're the person people rely on when things really matter.

We believe in recognizing great work and will value yours, your contributions won't go unnoticed. Our President is a hands-on leaders who deeply appreciate reliability, thoughtfulness, and strong execution.

We welcome applicants with a range of educational and professional backgrounds. Whether you've come up through traditional roles or taken a more unconventional path, what matters most to us is your judgment, follow-through, and work ethic.

Responsibilities

Support the President with:

Full ownership of scheduling and calendars, coordinating internal and external meetings with attention to detail and context

Keeping the President informed of their day, their week, and what's coming, daily briefings (evening summaries for the next day), and nudges as needed

Supporting inbox management with a goal of inbox zero

Editing and drafting external emails, notes, and memos

Escorting executives to calls/meetings and ensuring they stay on schedule, adjusting plans in real time when needed

Tracking follow-ups, priorities, and action items

Leading logistics for key meetings and events, drafting agendas, confirming attendees, reserving space, coordinating with Ops and IT

Preparing digital briefing books (bios, logistics, talking points)

Conducting research and preparing background materials

Proofreading presentations and documents for accuracy and polish

Booking travel, including flights, lodging, ground transport, and itineraries

Submitting and tracking expense reports

Being available outside standard office hours for urgent or time-sensitive needs

Support reception-related duties including greeting guests, coordinating visitor logistics, and ensuring a professional front-of-house experience

Qualifications Proven experience supporting senior executives or founders

Excellent written and verbal communication

Highly organized with strong problem-solving skills

Calm under pressure and comfortable managing competing priorities

Tech-fluent: Microsoft Office, AI tools (Claude, ChatGPT, etc), and more

Professional presence and emotional intelligence, able to interact well with high-level partners and internal teams

Comfortable with discretion and handling sensitive/confidential information

Willing and able to do whatever it takes, big or small, glamorous or not, to keep things running smoothly

Able to exercise sound judgment, take initiative, and complete tasks independently with minimal oversight

Able to work on-site in Playa Vista five days per week

Compensation $85,000-$125,000 annual salary. Salary may vary based on experience.

Equity participation

Performance-based bonuses

Medical, dental, and vision insurance

Short- and long-term disability insurance

Life Insurance

401(k) with company match

Paid time off

Catered lunch, snacks, and coffee

You must be a U.S. citizen or lawful permanent resident of the U.S., a protected individual as defined by 22 C.F.R. § 120.15, or eligible to obtain authorization from the U.S. Department of State.