Admin Asst

Job Description

Front Desk - Telfair

Become familiar with each association’s documents as they relate to your service role

Respond to phone calls, voicemails and emails within 24 hours (forward non-routine/urgent calls to Manager immediately)

Work with the manager on violation letters as requested.

Work with the ACC department communicating with homeowner when necessary for more information, updating homeowners of the status of the application, etc.

Draft and mail letters to parties as requested by CAM - 2 business days

Process community mailings; special notices, meeting notices, etc. - 2 business days

Electronically file community related documents via company platform - daily

Maintain/program entry gates directories within 24 hours

Process entry gate opening and maintenance requests via company platform during regular business hours within 24 hours

Process, maintain, program and distribute pool tags/keys/cards/fobs within 24 hours

Rotate as Receptionist on scheduled basis

Assist CAM in preparation of Board meeting packets as needed

Prepare and process Annual Meeting Notices - time sensitive, 3 business days

Prepare Annual Meeting materials; Welcome Packet and registration information - 2 days

Attend Board and/or Annual meetings with CAM(s) when necessary. May be required to take meeting minutes. Note: Meetings may be held in the evening after regular working hours as needed

Maintain a current hardcopy and e-file community information sheet (hot sheet) as needed

Complete miscellaneous tasks as requested for CAM support and assist in other large scale projects as needed

Maintain community websites via company platform as needed

Act as back-up for after-hours emergency contact. The CAM is the first point of contact as needed per emergencies occur

Review, code and process invoices for payment of services – daily within 24 hours

Other responsibilities – this list should not be considered to be all encompassing and is subject to change

Requirements

Requires a high school diploma or GED; Associates degree preferred.

Six to twelve months of related clerical or administrative support experience required.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

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