Executive Admin

The Quantum Group®, an Integrity company, provides marketing, distribution, training, and support services for annuity and insurance products offered through licensed insurance carriers to financial professionals.

Scottsdale, AZ

Job Summary

The Executive Admin/Relationship Manager includes assisting the executives with heavy calendaring, proactive meeting arrangements, organizing and maintaining all files (digital and hard copy as needed), travel arrangements, following up on requested tasks and light project management, ordering supplies, preparing agendas, note taking, and generally keeping them on-track and productive. Successful candidates must have intermediate to advanced Word and Outlook skills, a high degree of confidentiality, and a passion for adding value. This is a full-time position for a seasoned professional who enjoys being an assistant.

Primary Responsibilities

Proactive calendaring within multiple time zones

Heavy travel arrangements and confirming itineraries for multiple parties

Assisting / drafting reports, agendas and/or memos

Document formatting, editing and/or proof reading

Digital recordkeeping and file organization

Receipt/reimbursement management

Catering arrangements and conference room preparation and cleanup

Visitor managementEvent coordination as required

Call screening

Any other duties as needed - we are in need of a motivated, can-do applicant

Desired Skills And Experience

5+ years of relevant work experience

Strong verbal and writing skills required

Strong interpersonal and team-oriented skills; good relationship builder

Positive attitude, professional, self-motivated; “can-do” approach to assignments

Ability to thrive in a very fast-paced, demanding environment

Ability to jump right in and start making a contribution while learning along the way

Benefits Available

Medical/Dental/Vision Insurance

401(k) Retirement Plan

Paid Holidays

PTO

Community Service PTO

FSA/HSA

Life Insurance

Short-Term and Long-Term Disability

Integrity, LLC is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, national origin, disability, veteran status, or any other characteristic protected by federal, state, or local law. In addition, Integrity, LLC will provide reasonable accommodations for qualified individuals with disabilities.

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