Property Coordinator

Job Function: Provides the Property Manager with assistance in association with the everyday operations of assigned properties. Works closely with tenants, vendors, the Facilities Manager, and technicians to process work orders and maintain tenant customer service, property budgeting, income and expense control, and lease administration.

Duties and Responsibilities:

Coordinate all incoming tenant requests for services

Serve as a liaison between tenants, asset management, property management, and building engineering

Code and process invoices in a timely fashion

Research and approve invoices, and verify amounts and scope of work with vendor contracts and purchase orders

Enter/issue work orders to maintenance teams and provide administrative support

Communicate with facilities techs to ensure work orders are received and completed

Conduct weekly work order analysis to trend activity and ensure customer satisfaction

Prepare tenant bill back work orders for Property Manager’s approval

Assist with obtaining vendor proposals and bid collections

Create vendor contracts and maintain certificates of insurance for all vendors and tenants

Monitor Aged Receivable report and contact tenants as necessary for collections

Coordinate move in/out with tenants

Assist tenants with questions regarding rent and CAM

Assist with lease administration

Update and maintain rent rolls and stacking charts

Review lease abstracts and leases and entering into Yardi

Maintain tenant lease files

Answer emails and process correspondence with tenants as necessary

Provide support with monthly variance reports

Assist in the preparation and monitoring of property budgets

Occasional travel throughout portfolio.

Required Skills, Knowledge, and Technical Ability:

Ability to present information in a clear and concise manner, both written and oral

Knowledge of real estate principles, including physical plant and leasing administration

Knowledge of general business management practices and principles

Valid driver's license

High proficiency in MS Word and Excel, proficiency with computer use, email, and ability to learn specific property management software

Yardi knowledge and proficiency with accounting database and reporting are a plus

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