Executive Assistant

Your future role at a glance Location: Nashville, TN

Facility: Ascension Saint Thomas

Department: Administration

Schedule: Full-Time | Days

How you'll make an impact in this role Provide high-level administrative assistance by preparing accurate reports, forms, presentation materials, and professional correspondence, ensuring all written communications align with executive standards and organizational goals.

Proactively manage complex executive calendars, travel arrangements, and event schedules, resolving conflicts efficiently to optimize the executive's time and ensure seamless daily operations.

Prepare, process, and edit essential financial and operational information, creating detailed reports and project documentation that support informed leadership decision-making and accurate metric tracking.

Serve as the professional primary contact for visitors and inquiries, while attending key meetings to document proceedings, track follow-up action items, and ensure accountability across the leadership team.

What minimum qualifications you'll need Education:

High School diploma equivalency OR 1 year of applicable cumulative job specific experience required. Note: Required professional licensure/certification can be used in lieu of education or experience, if applicable.

Life at Ascension: Where purpose meets opportunity Ascension is a leading nonprofit Catholic health system with a culture and associate experience grounded in service, growth, care and connection. We empower our 97,000+ associates to bring their skills and expertise every day to reimagining healthcare, together. Recognized as one of the Best 150+ Places to Work in Healthcare and a Military-Friendly Gold Employer, you’ll find an inclusive and supportive environment where your contributions truly matter.

Equal employment opportunity employer Equal employment opportunity employer

Ascension provides Equal Employment Opportunities (EEO) to all associates and applicants for employment without regard to race, color, religion, sex/gender, sexual orientation, gender identity or expression, pregnancy, childbirth, and related medical conditions, lactation, breastfeeding, national origin, citizenship, age, disability, genetic information, veteran status, marital status, all as defined by applicable law, and any other legally protected status or characteristic in accordance with applicable federal, state and local laws. For further information, view the EEO Know Your Rights (English) poster or EEO Know Your Rights (Spanish) poster.

Employer participates in the Electronic Employment Verification Program. Please click here for more information.

Benefits Paid time off (PTO)Various health insurance options & wellness plansRetirement benefits including employer match plansLong-term & short-term disabilityEmployee assistance programs (EAP)Parental leave & adoption assistanceTuition reimbursementWays to give back to your community

Benefit options and eligibility vary by position. Compensation varies based on factors including, but not limited to, experience, skills, education, performance, location and salary range at the time of the offer.

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