Clerical/Admin - Administrative Assistant

Senior Administrative Business Partner We are seeking a Senior Administrative Business Partner to support our dynamic and fast paced Therapeutic Areas Squad within the Commercial organization. This role is critical to driving operational excellence and ensuring teams are positioned to achieve key business milestones.

Job Responsibilities:

Expertly manage complex calendars and shared drives using Google Suite

Navigate client's IT systems (e.g., cSuite, collaboration tools) with ease

Maintain relationships with internal and external stakeholders with a high degree of confidentiality

Plan and coordinate mid- to large-scale internal meetings and team offsites

Support logistics for meetings with external partners, including preparation and follow-up

Lead execution of internal events requiring virtual platforms and advanced tech setups

Contribute to meeting materials, agendas, note-taking, and follow-up actions

Draft communications on behalf of leaders and manage internal content platforms (gSites, Spaces, newsletters)

Oversee logistics of office moves and space planning in collaboration with admin leads

Support recruiting logistics, including candidate hosting, interview coordination, and onboarding

Plan and manage team-building events, workshops, and training coordination

Handle vendor and speaker engagements, including contracts and payments

Maintain department org charts and assist in special projects as needed

Functional Responsibilities:

Provide direct administrative support to Senior Leadership

Coordinate key meetings and events (e.g., planning sessions, field meetings)

Support contracting processes and ensure timely agreement execution

Assist with planning and logistics for team offsites and network calls

Support onboarding of new team members

Required Skills & Qualifications:

Familiarity with Client preferred

Experience with MyBuy and Client contracting

510 years of administrative, operations, or project management experience (pharma/biotech experience preferred)

Strong track record supporting senior leaders

Proactive, organized, and able to prioritize and execute tasks independently

Collaborative mindset with experience working cross-functionally Trusted with confidential information and exercises sound judgment

Detail-oriented with high standards for accuracy

Skilled in Microsoft Office and cSuite tools (gMail, gCal, gSheets, Trello, Zoom, etc.)

Bachelor's degree or equivalent experience preferred