Executive Assistant

Our client, a wonderful nonprofit organization, is seeking an Executive Assistant to join their team! This position is hybrid with 3 days a week in their beautiful office in Arlington, Virginia. Job Responsibilities Heavy calendar management (scheduling meetings, appointments, across different time zones, etc.)

Handle scheduling conflicts and adjust calendar accordingly

Prioritize appointments and meetings by understanding goals, needs, and preferences of the executive and business

Set up and maintain automatic reminders and alerts to make sure nothing is missed or overlooked

Handle requests for appointments, events, and media engagements

Confirm appointments, reschedule as needed, make sure all parties have everything they need ahead of the meeting

Coordinate logistics for events including hair, makeup, and wardrobe arrangements

Travel management including booking flights, accommodations, and transportation

Adapt to delays or changes in travel schedule

Prepare itineraries and documentation needed to travel

Request invoices, book conference rooms, resolve any building issues

Answer main phone line, take messages, transfer to the correct department, distribute mail

Perform other administrative duties

Prepare spreadsheet and reports

Assist with planning and execution of special projects

Manage personal appointments and tasks

Provide occasional familial support

Perform other duties as assigned

Skills and Qualifications 3 to 5 years’ experience as an Executive Assistant with experience supporting senior leadership

Proficient in Adobe Suite, Microsoft Office Suite, Slack, and Zoom

Bachelor’s degree preferred

Valid driver’s license and a car

Exceptional written and verbal communication skills

Strong organizational skills and ability to handle multiple tasks

Ability to travel if needed

Willingness to learn new skills as needed

Ability to handle sensitive information and understand confidentiality

Salary Range: $70,000 - $75,000 based on experience Gainor provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex, sexual orientation, gender (including gender identity and expression), age, national origin, immigration status, marital or familial status, citizenship status, ancestry, physical or mental disability, genetic information, reproductive health decision making, veteran or military status, or any other characteristic or status protected under applicable federal, state, or local law.

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