Administrative Coordinator

Administrative Coordinator

Working Title - Administrative Coordinator

Position Grade - 10

Position Summary - The James and Gail Ellis School of Business Leadership (formerly Anderson School of Management) at The University of New Mexico (UNM) is looking for a highly organized, detail-oriented individual with a warm and professional demeanor to join our Business Operations team as an Administrative Coordinator. Reporting directly to our Admin Operations Manager, the Administrative Coordinator will work within the structure of our Business Operations team but primarily provide administrative support to the Dean's office.

Now is an exciting time to join our team. In May 2026, UNM received a historic $30 million gift from longtime supporters James and Gail Ellis to be directed toward the advancement of business leadership education at UNM. In recognition of their generosity, the Anderson School of Management was renamed The James and Gail Ellis School of Business Leadership.

Ellis School of Business Leadership is a world-class business school with award winning faculty and programs, offering a wide array of degree programs for a diverse student population. At Ellis, you will be joining a distinguished organization with a rich history of delivering top-tier business education to students and a staff team who work hard daily to create a rich environment where we can thrive while delivering outstanding results and service to our internal and external customers.

The successful candidate will have a passion for and proven track record providing outstanding administrative support, a keen eye for details, and a desire and ability to learn.

Specific duties will include:

• Serving as primary point of contact for the leadership in the Dean's office, greeting and directing visitors, faculty and staff, dealing with administrative inquiries;
• Scheduling appointments and maintaining calendars; scheduling, coordinating, and facilitating meetings, facilities usage, events, and/or travel arrangements, as required.
• Entering employment transactions through the EPAF system.
• Purchasing activities for the college, working in a queue system to self-assign tasks as trained.
• Serving as primary point of contact for room and parking reservations for Ellis.
• Assisting with administrative activities associated with large-scale events hosted and sponsored by Ellis.
• Performing miscellaneous job-related duties as assigned.

Conditions of Employment - Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Minimum Qualifications - High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications - Demonstrated track record providing effective administrative support for executive level leadership. Experience managing multiple calendars requiring ability to effectively prioritize requests. Ability to balance strong attention to detail with timeline sensitive work. Ability to effectively communicate, verbally and in writing. Strong organizational skills and methodologies for tracking projects and status. Excellent interpersonal skills and ability to work with a variety of individuals at different levels in the organization. Previous experience utilizing a purchase card and/or other business purchasing experience.

Campus - Main - Albuquerque, NM

Department - ASM Administration (224B)

Employment Type - Staff

Staff Type - Regular - Full-Time

Term End Date

Status - Non-Exempt

Pay - Hourly: $19.76 - $26.85 Depending on Education and Experience

Benefits Eligible - This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for more information.

ERB Statement - As a condition of employment, eligible employees working greater than.25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required - Yes

For Best Consideration Date - 8/24/2026

Eligible for Hiring Incentive

Eligible for Remote Work - Yes

Eligible for Remote Work Statement - This position is eligible for a remote work agreement (RWA), to include Hybrid, following the probationary/trial period.

Application Instructions - Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application. Please include the following for a complete application: Cover Letter addressing qualifications and interest in the position described Current resume Contact information for 3-5 Professional references

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.