Executive Assistant

Executive Assistant (Personal & Business Assistant)

About the role We are looking for a sharp, dependable right hand to help run the business side of two growing organizations - Healthcare offices in (Laurelhurst & Magnolia) and a mobile clinic - plus a personal wellness retreat project on the side located in Woodinville. This is a hybrid role: equal parts behind-the-scenes operator and in-person team energizer.

What you'll do

Handle monthly bill pay and payroll across both businesses

Manage and update wellness retreat website, plus its related bills/subscriptions

Coordinate and help run meetings with corporate partners

Visit the offices 1-2x/week - bring snacks, bring good energy, be a friendly presence for the team

Check in regularly with doctors and dental assistants to make sure nothing's falling through the cracks

General admin support as things come up

What we're looking for Organized, proactive, and comfortable juggling finance tasks and people tasks in the same week

Basic comfort with bookkeeping/payroll tools and simple website edits (Squarespace/Wix-type platforms)

Warm, outgoing - someone who genuinely likes walking into a room and lifting the mood

Trustworthy with financial and confidential information

Reliable transportation for office visits

Background check

Good to have Experience in a small business or healthcare office setting, Google sheets and drive

Familiarity with QuickBooks or similar payroll/accounting software

Logistics Part-time / flexible, with set weekly hours for finance tasks + 1-2 in-office visits

Seattle area (Laurelhurst & Magnolia offices) and Woodinville Retreat center

Not a Remote job