Executive Assistant

Staffmark Total Talent Solutions offers this exciting contract opportunity at a global leader in electronics, mobile devices, and appliances located in Plano, TX.

Schedule: Fully on-site, Monday - Friday | 8:00 AM to 5:00 PM (hours may vary)

Executive Assistant

Top Skills:

Expense reports

Travel arrangements

Calendar coordination

Summary:

The main function of an executive administrative assistant is to provide high-level administrative support by conducting research, handling information requests, and performing clerical functions. A typical executive administrative assistant acts as an information and communication manager for an executive and their teams.

Responsibilities:

Supervise general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work .

Review and approve invoices, reports, memos, letters, financial statements, and other documents.

Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.

Prepare agendas and make arrangements for committee, board, and other meetings.

Make arrangements for travel, planning meetings , etc.

Submit travel and other expense sheets for the supported leaders, as well as other administrative submissions needed, as IT requests.

Respond to requests that come in for items like periodic organizational chart updates, seating charts, etc.

Manage an extremely active calendar of appointments; ensure that the executives stay on track during their day; prioritize meeting requests and handle conflicts or scheduling changes proactively .

Assist with staff onboarding and off-boarding , which includes requesting equipment setup and system access if needed.

Triage and do basic troubleshooting for hardware. Software and phone issues. Office supply management and other general office management functions.

Liaison with customers and internal executive level .

Develop and maintain cross-divisional relationships with other admin assistants.

Handle ad hoc admin duties as they arise.

Requirements: 2-year degree or equivalent work experience.

10+ years' experience required.

Experience working with executives is mandatory.

Verbal and written communication skills , multitasking, customer service skills, and interpersonal skills.

Expert ability to work independently and manage one's time.

Expert ability to keep information organized and confidential.

Expert ability in event planning, budgeting, etc.

Build relationships across teams, offering help and welcoming ideas from others to drive work forward in an inclusive manner.

Previous experience with computer applications, such as Microsoft Word, Excel, and PowerPoint.

(STRONGLY PREFERRED) Bilingual in Korean and English.

Staffmark talent working with this client receives competitive compensation and a great benefits package!

Employee Benefits Include: Medical

Dental

Vision

401k

Paid Time Off + More!

Click "Apply Now" to get started!