Accounting Clerk

Accounting Clerk Stanbridge University is seeking a highly organized and detail-oriented Accounting Clerk to join our Accounting Department. This position supports the University's day-to-day accounting operations, including accounts payable, payroll processing, purchase orders, financial transaction processing, account reconciliations, and financial record maintenance. The successful candidate will possess strong accounting fundamentals, proficiency with QuickBooks Desktop and Microsoft Excel, and the ability to work accurately in a fast-paced, deadline-driven environment. This role regularly handles sensitive and confidential financial information and requires professionalism, discretion, sound judgment, and exceptional attention to detail. This is a full-time, on-site position located at Stanbridge University's Irvine, California campus.

Essential Functions Process bi-monthly payroll accurately and in accordance with established deadlines and procedures

Perform accounts payable functions, including reviewing, processing, and recording invoices and payments

Maintain and support the University's purchase order processing system

Process and record financial transactions, including accounts payable, accounts receivable, and general ledger entries

Reconcile bank statements, accounts, and financial records and investigate discrepancies to ensure accuracy and completeness

Assist with the preparation of financial reports, including balance sheets, income statements, cash flow statements, and other internal accounting reports

Maintain accurate, complete, and well-organized financial records and supporting documentation

Assist with budgeting and forecasting activities as directed

Utilize QuickBooks Desktop and other financial systems to enter, maintain, retrieve, and report financial information

Utilize Microsoft Excel, including PivotTables, lookup functions, formulas, and other tools, to organize, analyze, and reconcile financial data

Communicate professionally with vendors, employees, and internal departments to research and resolve invoices, payments, account discrepancies, and other financial matters

Assist with audit preparation, compliance activities, and documentation requests

Protect confidential and sensitive financial, payroll, employee, and institutional information

Provide accounting and administrative support to the Accounting Department and other University departments as needed

Perform additional duties and special projects as assigned

Qualifications Minimum of two (2) years of general accounting experience

Associate degree in accounting, finance, business administration, or a related field preferred

Strong working knowledge of accounting principles and general accounting processes

Demonstrated experience with accounts payable and financial transaction processing

Payroll processing experience strongly preferred

Proficiency with QuickBooks Desktop required

Strong proficiency with Microsoft Excel, including PivotTables, lookup functions, formulas, and financial data management

Proficiency with Microsoft Word and other standard business applications

Strong numerical aptitude and ability to work accurately with financial and quantitative data

Exceptional attention to detail and commitment to accuracy

Strong organizational and time-management skills with the ability to manage multiple priorities and deadlines

Ability to identify, research, and resolve discrepancies with appropriate attention to detail and follow-through

Ability to work effectively in a fast-paced, deadline-driven accounting environment, including during periods of increased departmental workload

Strong verbal and written communication skills

Demonstrated professionalism, discretion, and sound judgment when handling confidential and sensitive information

Ability to work collaboratively and effectively with colleagues, vendors, and other University stakeholders

Compensation Compensation: $23.00-$25.00 per hour. Compensation is based on education, experience, qualifications, and other job-related factors.

Conditions of Employment A job-related assessment may be required during the interview process

Must be able to perform each essential duty satisfactorily and be physically present in the office unless otherwise noted

Work Location This position is on-site at Stanbridge University's Irvine, California campus

Employment Authorization Applicants must be legally authorized to work in the United States. Stanbridge University does not provide employment-based immigration sponsorship or participate in employer-sponsored or employer-dependent work authorization programs. Sponsorship now or in the future could include having Stanbridge University petition for or otherwise participate in an employment-based immigration or work authorization process on an applicant's behalf

Work Environment Standard classroom, laboratory, or clinical setting. Duties performed at a desk, in labs, or in clinical environments. Subject to frequent interruptions, nois

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