Executive Assistant

Hiring an Executive Assistant for a large tech company in Austin, TX! If interested, please apply directly.

Job Description

We are seeking a highly motivated and customer-obsessed Executive Assistant to provide exceptional support to the Vice President of Business Intelligence and Transaction Risk. This role is critical and requires a strong focus on execution. The position involves managing a high volume of tasks, including complex calendar management, scheduling, prioritizing tasks, monitoring and tracking meetings, and acting as a proxy when necessary. Additionally, the role includes managing travel, expenses, and other administrative support functions, ensuring timely action on deliverables.

Responsibilities

Manage complex calendar and scheduling tasks with a high level of priority.

Monitor and track Vice President's meetings, priorities, and emails, acting as a proxy when necessary.

Handle travel arrangements and expense management.

Provide comprehensive administrative support for the office.

Manage multiple tasks and action items, ensuring timely follow-up and preparation.

React with urgency to situations requiring quick responses or turnaround.

Essential Skills

Ability to complete a high volume of tasks and projects with little to no guidance.

Impeccable attention to detail and decision-making skills.

Exceptional verbal and written communication skills.

High levels of integrity and discretion in handling confidential information.

Professionalism in dealing with professionals inside and outside the company.

2+ years of experience supporting management (VPs, VPs, or CEOs).

Additional Skills & Qualifications

Experience with executive support, calendar management, and administration.

Proficiency in Microsoft Office, Outlook, PowerPoint, and travel management tools such as Concur.

Skills in event coordination and customer service.

Work Environment

Work in a fast-paced environment with exposure to a global team. This role offers maternity leave coverage, providing a chance to work closely with management and gain valuable experience in a dynamic setting.

Job Type & Location

This is a Contract position based out of Austin, TX.

Pay and Benefits

The pay range for this position is $26.00 - $26.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Austin,TX.

Application Deadline

This position is anticipated to close on Sep 25, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.