Executive Assistant

Job Details Job Location: Administration Corporate - Pompano Beach, FL 33060

Position Type: Full Time

Job Shift: Day

The Executive Assistant to the CEO is responsible for providing comprehensive support to the CEO, Board of Directors, and Executive Team and managing the organization’s office operations, including working remotely with the Washington State Opportunity Scholarship (WSOS) team. This dynamic position requires the ability to anticipate needs, think critically, and offer solutions to problems with a high level of professionalism and confidentiality.

Qualifications To perform this role successfully, an individual must be able to meet the following requirements. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education & Experience: Bachelor’s degree preferred (Business Administration, Communications, or related field)

Minimum five (5) years of experience in executive-level support, or an equivalent combination of education and experience

Proven experience in high-level administrative work, board meeting support, and calendar management

Experience in healthcare, nonprofit, or regulated industries preferred

Skills & Competencies: Exceptional organizational skills—must be highly structured and detail-oriented, capable of managing multiple priorities with precision

Excellent note-taking and transcription abilities—must be able to capture and summarize discussions accurately

Strong written and verbal communication skills

Proficiency in Microsoft Office Suite, Google Workspace, and project management tools

Ability to work independently with minimal supervision while exercising sound judgment

Strong confidentiality and discretion in handling sensitive information

Problem-solving and critical-thinking skills—ability to anticipate issues and find solutions proactively

Certificates, Licenses & Registrations: Valid Florida Driver’s License

Essential Duties & Responsibilities Manage and maintain the CEO’s schedule, including coordinating appointments, meetings, and travel arrangements

Ensure seamless communication between the CEO and all internal/external stakeholders

Serve as the primary liaison between the CEO and staff, board members, and community partners

Prepare and distribute meeting agendas, reports, and briefing materials for the CEO

Record and transcribe detailed and accurate meeting notes for all board meetings and any meetings involving the CEO

Distribute meeting minutes in a timely manner and track follow-up actions

Maintain electronic and physical records of all board documents, reports, and key organizational policies

Assist with special projects assigned by the CEO, ensuring timely completion

Conduct research and compile data to support decision‑making

Assist in policy development and grant writing as needed

Coordinate logistics for company‑wide events, retreats, and executive functions

Handle confidential correspondence, emails, and phone calls on behalf of the CEO

Monitor incoming mail, faxes, and other communications, ensuring prompt response

Facilitate IT and operational support needs in coordination with the IT department

Provide facility tours for visitors and key stakeholders as needed

Serve as a resource for executive-level staff and provide administrative support as needed

Assist in legislative matters and advocacy efforts for the organization

Ensure smooth day‑to‑day operations within the executive office by proactively addressing potential issues

Physical Demands & Work Environment Ability to sit for extended periods while using a computer and telephone

Occasionally required to stand, walk, stoop, kneel, or lift up to 25 pounds

The work environment is typically moderate in noise level and primarily office-based

Equal Opportunity Employer BCC is an equal opportunity employer committed to a diverse and inclusive workplace. We do not discriminate based on race, color, religion, sex, sexual orientation, national origin, age, disability, or any other protected characteristic.

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