Executive Assistant

Overview

United Capital is a dynamic and rapidly growing real estate private equity firm based in Miami Beach. Our culture is built on four cornerstones: Passion, Integrity, Accountability, and Results. With a proven track record of successful acquisitions and a growing base of sophisticated investors, we are at an exciting inflection point. We are seeking a highly motivated and organized Executive Assistant to join our entrepreneurial team and play a key role in our continued growth.

This is more than an administrative role—it is an opportunity to be at the center of a thriving investment firm, with direct exposure to deal-making, investor relations, and the strategic direction of our business.

Position Summary

The Executive Assistant will be a cornerstone of our team, ensuring seamless operations and providing critical support to the firm\'s principals. The ideal candidate is a proactive, detail-oriented professional with a passion for organization and the ability to manage multiple priorities in a fast-paced environment. You will be responsible for a blend of executive support, investor relations coordination, and firm administration, acting as a key liaison between the principals, our investors, and our external partners.

Key Responsibilities

Executive & Team Support

Provide comprehensive administrative support to the Founder & CEO, including strategic calendar management, email correspondence, and travel coordination

Act as the primary point of contact for the principals, handling inbound communication with professionalism and discretion

Schedule and coordinate internal and external meetings, including preparing agendas, materials, and ensuring all logistical details are handled

Organize and maintain the firm\'s digital and physical filing systems, ensuring all documentation is easily accessible and secure (primarily using Google Drive)

Transaction & Investor Relations Support

Maintain and update the firm\'s deal pipeline and transaction tracker, ensuring all information is accurate and up-to-date

Assist in the preparation of investor materials, including investor kits, update reports, and presentations

Manage the execution of key deal documents, including engagement letters, confidentiality agreements, and purchase and sale agreements

Serve as a secondary point of contact for investor inquiries, providing timely and professional responses

Administer the firm\'s Customer Relationship Management (CRM) system (Cloze), ensuring all investor and partner data is accurately maintained

Firm Operations & Administration

Oversee the general organization and smooth functioning of the office

Manage relationships with key vendors and service providers, including IT support

Order and maintain office supplies and ensure all office equipment is functional

Coordinate mail and deliveries

Qualifications & Attributes

3-10+ years of experience in a high-level administrative, executive assistant, or coordinator role. Experience in real estate, finance, or a professional services firm is highly preferred but not required

Exceptional organizational and time-management skills, with the ability to manage multiple competing priorities without sacrificing attention to detail

A high degree of professionalism and integrity, with the ability to handle confidential information with discretion

A proactive, resourceful, and self-motivated mindset that demonstrates accountability and a commitment to delivering results. You are a problem-solver who anticipates needs and takes initiative

High level of proficiency with Google Suite (Gmail, Calendar, Drive) and Microsoft Office Suite (Word, Excel, PowerPoint)

Experience with CRM software (Cloze experience is a plus) is highly desirable

Excellent written and verbal communication skills

Strong interpersonal skills and the ability to work effectively with a small, collaborative team

Why You\'ll Love Working at United Capital

Direct Impact & Results: As a key member of a small team, you will have a high degree of accountability, and your contributions will directly impact the firm\'s results.

Accelerated Learning & Exposure: You will gain invaluable experience in the world of real estate private equity, with direct exposure to the full lifecycle of investment deals.

Partnership & Growth: You will work directly alongside experienced principals who are invested in your professional development and growth within the firm.

Entrepreneurial Culture: Be part of a dynamic, fast-paced, and ambitious team where your ideas are valued and you can help shape the future of the company.

Competitive Compensation: Base salary of $50,000-$65,000 with a performance-based bonus of 10-15%, plus comprehensive benefits including health insurance and professional development opportunities.

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