Executive Assistant

About the job Executive Assistant

OVERVIEW : Solid, well established and premiere transactional Entertainment-based Law practice seeks experienced candidate to provide assistance to dynamic Partner specializing in representing Music talent. Work is exciting, diverse and dynamic. Office culture is inclusive, authentic and close-knit group of 50 and growing.

RESPONSIBILITIES

Efficiently communicate with attorneys, colleagues, and client teams (oral and written communications)

Draft correspondence

Coordinate agreement approvals and execution

Track transaction negotiations and documents

File, search and retrieve documents and correspondence using the iManage document management system plus document naming protocol

Handle word processing, employing correct grammar, spelling, and formatting

Create spreadsheets

Schedule calls, videoconferences, and meetings

Process new client/matter requests

Maintain contact lists and calendars

Enter billable time in billing program and prepare expense reports

Screen, direct, and prioritize incoming calls as well as multiple assignments.

CHARACTERISTICS FOR SUCCESS Must be well organized, highly efficient and pay close attention to the details

Manage high and prioritize high volume of tasks and projects quickly; creates systems for strong follow through so nothing slips through cracks

Resourceful and creative problem solver

Excels when multi taking, meeting deadlines in fast paced environments

Experience working with contracts in an entertainment environment

High level of integrity, discretion and handling confidential information

Professional with a collegial manner; able to interface with clients and other professionals

3 years+ experience required working as a productive Legal/Business Affairs Assistant

Proficient in Microsoft Word. Excel, Adobe, Outlook, iManage or other document management system

Able to prioritize urgent issues effectively, manage them proactively and a positive, can-do attitude

Law Firm Experience a plus