Office Manager

Office Manager (Part Time and/or Full Time)

Employer: CEF of VA Inc., Northern Virginia Chapter

Report to: Local Director

GENERAL RESPONSIBILITIES

Financial

Send out contribution receipts and annual statements to donors

Help with printing, mailing, and recording donations from appeal and other letters

Public Relations

Greet office visitors and answer phone calls

Compile and organize materials for Pastor’s Packet and Principal’s Packet

Interact with venues and business contacts for events

Handle CEF’s child protection screening for staff, committee, and volunteers

Internal Communication & Collaboration

Facilitate the dissemination of information to GNC/JYC teams

Gather and assimilate monthly GNC reports and update it in CEF’s MRA system and the GNC roster spreadsheet

Clerical

Request insurance certificates for facility use requests for GNCs and update it each year for each public school system (seasonal)

Purchase office supplies and maintain inventory of CEF materials as needed

Print and sort the GNC registration form for schools, CYIA packets and other resources as needed (seasonal)

Work with the Prayer Champion and create a monthly prayer calendar for NOVA Chapter friends and supporters

Send the weekly prayer requests and praises to the State’s Prayer Coordinator and prayer supporters

Compile outreach packets for distribution to pastors, churches and schools and for special events as needed

Maintain files (both electronic and hard copy) of policies, general office procedures, correspondences and various statistical reports in accordance with record retention guidelines with monthly backup to external hard drive

Place orders for GNC materials from CEF Press, create the invoice, and send out the invoices as needed

Other duties as assigned

QUALIFICATION

Active in a local church

Two years’ minimum experience in administrative support role in a professional environment

Demonstrated experience handling multiple tasks simultaneously

Demonstrated experience in MS Office and/or Quick Book

Demonstrated experience in file maintenance, editing, and proof reading

Professional appearance and demeanor

Bachelor’s degree preferred

KNOWLEDGE / SKILLS / ABILITIES

Excellent communication and interpersonal sills

Excellent assessment and observation skills, with attention to detail

Excellent organizational skills, particularly accuracy in record keeping and effective time management

Ability to prioritize projects and be discrete, exercising good judgment

Ability to plan and coordinate events, programs, and administrative workflow

Ability to maintain professional rapport in all modes of communication

Ability to work independently with minimum supervision and as an effective team member

As a religious organization, CEF is permitted and reserves the right to prefer employees or prospective employees on the basis of religion.

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