Administration Assistant / Front Desk

Job Description

Job Description

Administrative Assistant (Entry-Level)

Location: Vancouver, WA (Downtown)
Job Type: Full-Time
Schedule: Monday–Friday, 7:00 AM – 4:00 PM
Pay: $18.00 per hour

Job Summary

We are looking for a reliable and highly organized Administrative Assistant to support our growing construction team. This is an entry-level, in-person role with strong potential for long-term growth.

This position is ideal for someone who thrives in a fast-paced environment, communicates professionally, and takes initiative to keep daily operations running smoothly.

Responsibilities

• Answer and route incoming phone calls
• Communicate with clients, subcontractors, inspectors, and insurance adjusters
• Manage mail, deliveries, and office organization
• Maintain clean and professional office and meeting spaces
• Schedule project estimates and manage calendars
• Coordinate deliveries and pickups (materials, dumpsters, portable toilets)
• Assist with job site logistics and occasional local errands
• Maintain physical and digital filing systems
• Support the Office Manager with administrative tasks
• Create and update documents using Excel or Apple Numbers
• Assist with time tracking and internal scheduling
• Help with company events and occasional social media content

Qualifications

• Strong organizational skills and attention to detail
• Clear and professional communication skills
• Ability to multitask and prioritize effectively
• Proficiency in Microsoft Excel or Apple Numbers
• Comfortable learning new systems
• Customer service experience preferred
• Positive attitude and team-oriented mindset

Requirements

• Valid driver’s license and reliable transportation
• Ability to lift and carry small packages
• Must be able to work full-time in office (not remote)

Growth Opportunity

This role offers a path into project coordination and operations for high-performing team members looking to build a career in the construction industry.