Executive Admin

Executive Assistant II, Administrative Support

The Executive Assistant II, Administrative Support provides high-level administrative support to senior executives, ensuring the efficient operation of their office. This role involves managing schedules, coordinating meetings, handling correspondence, and performing various administrative tasks. The Executive Assistant II must be highly organized, proactive, and capable of handling sensitive information with discretion.

What you'll do:

• Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
• Coordinate and prepare materials for meetings, presentations, and reports.
• Handle incoming and outgoing correspondence, including emails, phone calls, and mail, ensuring timely responses and follow-ups.
• Perform general administrative duties such as filing, photocopying, and data entry.
• Prepare and process expense reports, invoices, and other financial documents.
• Maintain and organize office supplies and equipment, ensuring a well-functioning work environment.
• Schedule and coordinate complex group meetings, conferences, and events, including arranging logistics, preparing agendas, and taking minutes.
• Ensure meeting rooms are set up and equipped with necessary materials and technology.
• Act as a point of contact between executives and internal/external stakeholders, maintaining professional and effective communication.
• Handle confidential and sensitive information with discretion and professionalism.
• Assist with special projects and initiatives as assigned by executives, providing research, analysis, and administrative support.
• Track project timelines and deliverables, ensuring deadlines are met.
• Identify opportunities for improving administrative processes and implement best practices to enhance efficiency.
• Stay current with industry trends and technologies to support continuous improvement.

What you'll bring to Zelis:

• Minimum of 5+ years of experience in an executive assistant or administrative support role.
• Experience supporting senior executives in a fast-paced environment.
• Excellent organizational and time management skills.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software; experience with Mac and Apple devices a plus.
• Experience managing large meetings both in person and virtual.
• Experience with survey tools such as Survey Monkey
• Ability to multitask and prioritize tasks effectively.
• Strong attention to detail and accuracy.

We are ideally looking for someone in the Raleigh, NC area or Boston office and has a hybrid schedule of 2-3 in office days per week and as needed.

Please note at this time we are unable to proceed with candidates who require visa sponsorship now or in the future.

Base Salary Range

$71,000.00 - $90,250.00

At Zelis we are committed to providing fair and equitable compensation packages. The base salary range allows us to make an offer that considers multiple individualized factors, including experience, education, qualifications, as well as job-related and industry-related knowledge and skills, etc. Base pay is just one part of our Total Rewards package, which may also include discretionary bonus plans, commissions, or other incentives depending on the role.

Zelis' full-time associates are eligible for a highly competitive benefits package as well, which demonstrates our commitment to our employees' health, well-being, and financial protection. The US-based benefits include a 401k plan with employer match, flexible paid time off, holidays, parental leaves, life and disability insurance, and health benefits including medical, dental, vision, and prescription drug coverage.

Equal Employment Opportunity Zelis is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. We welcome applicants from all backgrounds and encourage you to apply even if you don't meet 100% of the qualifications for the role. We believe in the value of diverse perspectives and experiences and are committed to building an inclusive workplace for all.

Accessibility Support We are dedicated to ensuring our application process is accessible to all candidates. If you are a qualified individual with a disability or a disabled veteran and require a reasonable accommodation with any part of the application and/or interview process, please email [email protected].

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities, duties, and skills from time to time.