Admin Assistant

Job Summary:

Responsible for various administrative support projects as assigned. Provide clerical support as needed.

Principal Duties and Responsibilities:

Preparing correspondence, memos and reports

Maintaining Process History files

Maintaining Vacation Records

Organizing and coordinating meetings, teleconferences, and videoconferences

Document processing, including copying, faxing, shipping, etc.

Making travel arrangements

Preparing and publishing meeting minutes as required

Preparing spreadsheets, charts and graphs as required

Assisting other departmental administrative staff as needed

100 Total Percent (not to exceed 100%)

Individual percents should be greater than or equal to 5%.

Expected Areas of Competence (i.e. KSAs)

Proficient in Microsoft Office

Assisting other departmental administrative staff as needed

Ability to deal with difficult situations with tact and professionalism

Excellent communication skills, both oral and written, and ability to work with employees at all levels of the organization

Ability to perform under pressure and demonstrate problem solving and trouble shooting skills

Ability to work without close supervision and produce quality work

Handle projects independently on a regular basis

Willing to work overtime to complete projects in a timely manner

Previous office experience with proven ability to manage, organize, and prioritize the details of several projects simultaneously

Education/ Experience Requirements:

High school diploma or equivalent is required

Travel Requirements:

Up to 5%

EEO Employer

LanceSoft is a certified Minority Business Enterprise (MBE) and an equal opportunity employer. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws.

This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. LanceSoft makes hiring decisions based solely on qualifications, merit, and business needs at the time.