DC Office Admin

Office Coordinator

The Guardian US is seeking an organized, proactive, and detail-oriented full-time office coordinator to support the daily operations of our Washington, DC office. This individual will play a key role in maintaining a welcoming, functional, and efficient work environment by assisting with facilities, editorial and admin support, supplies and event coordination.

This role requires three days per week (two in office/one remotely).

Location: Washington, DC

Department: Guardian US

Reports to: Senior editorial operations manager

Salary range: $30-32/hr

Terms & Conditions: Part-time, permanent. Three days a week. Occasional early/late and weekend work required.

Key responsibilities:

• Office operations & facilities support
• Liaise with building management on facilities-related needs and issues
• Maintain office access and safety protocols
• Coordinate office improvements, including tech setup and furniture moves
• Manage package deliveries and distribution
• Order and organize office supplies
• Keep kitchen and common areas tidy and well-stocked
• Administrative & editorial support
• Assist with setting up interviews and media equipment
• Coordinate food orders and prep for in-office meetings and guest visits
• Support calendar management and meeting logistics as needed
• Welcome visitors and ensure the office is set up for their arrival
• Assist with onboarding of new staff: desk setup, phones, office orientation, IT coordination
• Create a DC off diary rota (schedule), maintain it, and coordinate it with the central newsdesk rota.
• Assist with general administrative office duties and projects
• Conduct monthly check-ins with desk editors, check on contributor emails.
• Process desk payments & expenses (training provided)
• Assist with subscription management
• Assist with travel arrangements for staff and freelance contributors
• Assist the main DC editor with special events logistics, such as midterm elections, political conferences.
• Manage DC team resources, such as a central calendar of political, cultural, and media-related events in DC, press contacts and a local guide for office visitors

Skills & experience:

• Highly organized and reliable, with strong attention to detail
• Good communication and interpersonal skills
• Comfortable with basic tech troubleshooting (printers, conference screens, etc)
• Admin experience in media or newsroom environments a plus
• Self-starter with a proactive, problem-solving approach

How to apply:

We know there are great candidates who might not check all these boxes or who possess important skills we haven't thought of. If that's you, we encourage you to apply and tell us about yourself.

All candidates interested in applying should upload a resume and cover letter. All roles at the Guardian are open for everybody to apply. It is important to us that you feel supported and comfortable throughout your recruitment process, in order to perform your best. Please let us know if there are any changes we could make to the application process to make it easier and more comfortable for you. Please email the recruiter listed on the job posting or at [email protected] to discuss further so we can work with you to support you through your application.

Compensation and benefits:

• 20 days of vacation leave in addition to 12 company holidays and 2 personal days (to be pro-rated)
• Unlimited sick time
• Employee Assistance Programs
• 401(k) Match
• Subsidized healthcare coverage including medical, vision, and dental
• Medical and Dependent Flexible Spending Accounts
• Generous parental leave with 100% pay
• Long Term and Short Term Disability insurance
• Life insurance
• Commuter benefits
• Wellhub
• Work/Life balance: Flexible hybrid schedule

Culture & wellbeing:

We want everyone to feel like they belong at the Guardian and we champion diversity of thought. You will also have the opportunity to hear unique insight from our journalists in our morning conference, a live discussion on the news story of the day.

We offer great tools to help you prioritize your wellbeing including access to Employee Assistance Programs.

Learning & development:

We encourage personal and professional growth. Employees have access to a broad range of tools and solutions, and we are happy to support the pursuit of professional qualifications through vocational courses and apprenticeships.

Sustainability:

Our goal is to become an environmentally regenerative company and we have signed up to a sustainability vision and strategy to reach it. Find more information about sustainability at GNM here.

The Guardian is an Equal Opportunity Employer and does not discriminate on the basis of age, color, national origin, ethnic origin, citizenship status, disability, race, religion, creed, gender, sex, sexual orientation, gender identity and/or expression, marital status, veteran status, or any other characteristic protected by federal, state, or local law in its employment policies. In addition, the Guardian will provide reasonable accommodation for qualified individuals with disabilities.

We value and respect all differences (seen and unseen) in all people at the Guardian. We aspire to have inclusive working experiences and an environment that reflects the audience we serve, where our people have equal access to career development opportunities, their voices are heard and can contribute to our future.