Accounts Payable Specialist

Receiving, processing, verifying and reconciling invoices; managing vendor accounts.

Essential Responsibilities:

Processing HIGH volume PO and non-PO vendor invoices.

Charges expenses to accounts and cost centers by analyzing invoices and recording entries.

Processing accounts payable using accounting software and other programs.

Handling accounts payable for separate entities/companies and vendors.

Verifies vendor accounts by reconciling monthly statements and related transactions.

Maintains historical records.

Establishing and maintaining relationships with new and existing vendors.

Comparing purchase orders, prices, terms of payment and other charges.

Protects organization's value by keeping information confidential.

Updates job knowledge by participating in educational opportunities.

Accomplishes accounting and organization mission by completing related results as needed.

Perform other duties as assigned.

Education and Experience:

High school diploma

Should be able to work out numbers, generate reports and find discrepancies as well as cost-saving opportunities

Basic data entry skills

Comfortable with math and calculations

Attention to detail

Good listening and communication skills

Previous work-related skill, knowledge or experience is preferred

Proficient with Microsoft Excel

Experience with enterprise source planning (ERP) systems helpful, but not required

Knowledge, Skills, and Abilities:

Operates in a professional and/or business casual office environment.

Routinely uses standard office equipment such as laptops, photocopiers/scanners, and smartphones.

Evening and weekend work may be required as job duties demand.

Ability to fluently read, write, understand and communicate in English.

Ability to lift up to 15 pounds

Must be able to adhere to process protocol

Strong work ethics of integrity and honesty striving for excellence in all activities employing accompanying communication.

This job description should not be interpreted as an exhaustive list of responsibilities or as an employment agreement between the employer and employee. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification and is subject to change as the needs of the employer and requirements of the job change. Any essential functions of this position will be evaluated as necessary should an employee/applicant be unable to perform the functions or requirements due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the employee/applicant when possible.

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