Office Admin

Office Admin

Immediate need for a talented Office Admin. This is a 12+ months contract opportunity with long-term potential and is located in Irvine, CA (Onsite).

Job ID: 26-07518 Pay Range: $40 - $50/hour. Employee benefits include, but are not limited to, health insurance (medical, dental, vision).

Key Responsibilities:

• Workplace Strategy & Space Planning Support
• Support the development and execution of plans for office expansion, workstation transitions, and space optimization
• Translate defined business requirements and leadership direction into actionable seating and space plans
• Assist with monitoring space utilization trends and identifying improvement opportunities
• Construction & Transition Coordination
• Partner with construction management to support logistics, sequencing, and readiness activities for phased construction impacting the APM business unit and STS functional group.
• Coordinate move in readiness activities, schedules, and dependencies
• Support transition close out following each construction phase
• Seating Coordination & Leadership Support
• Coordinate office and workstation assignments following each construction phase, aligned to defined criteria
• Work with functional and site leaders to gather inputs and validate seating plans
• Resolve routine seating and workspace conflicts; escalate complex or sensitive issues to leadership
• Building Operations Support
• Support building management with one off facility issues, and minor projects
• Serve as a point of contact for workplace related requests and inquiries
• Seating Administration & Onboarding
• Maintain and update the master seating assignment list
• Coordinate printing and placement of nameplates/nametags for new associates and role changes
• Ensure seating data accuracy and alignment with approved plans
• Attendance & Utilization Tracking
• Track on site attendance at both individual and building utilization levels
• Analyze attendance and utilization data using Excel and standard reporting tools
• Prepare summaries and reports for management review